Associate Administrative Analyst - Accounting Systems

Job Description and Duties

Under the general direction of the Accounting Administrator II, the Associate Administrative Analysts - Accounting Systems (AAA-AS) is responsible for performing, independently, the more complex and difficult accounting duties which require strong analytical skills, understanding and good working knowledge of the entire accounting process, establish work priorities, make recommendations regarding accounting practices and principles, and ability to make sound analytical decisions to protect the Departments assets.

The incumbent must have the ability to establish and maintain cooperative working relationships and to communicate effectively with personal contacts throughout the Department and control agencies. In addition, the incumbent provides consultative services and serves as a Subject Matter Expert in the development, implementation, and maintenance of the Financial Information Systems of California (Fl$Cal) and related reports and procedures to fulfill daily operational needs.

Effective July 1, 2025, specific Bargaining Units and associated Excluded State employees are subject to a salary reduction between 2% - 4.62% in exchange for

Personal Leave Program 2025 (PLP 2025) hours each month. For more details about PLP 2025, visit the California Department of Human Resources (CalHR) website.

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Working Conditions

HCAI is housed in a state-of-the-art building outside of downtown off Interstate-5. Enjoy a great work environment with many amenities, including FREE PARKING and fully equipped electric vehicle charging stations. HCAI is close to many dining and shopping choices in the Natomas area.

HCAI supports a hybrid telework schedule for many positions, consistent with operational requirements. Telework schedules are only available for CA residents. The telework policy is subject to change, and additional in-office days may be required and/or minimal notification may be given to report to the worksite if an urgent need arises.

Visa Sponsorship: HCAI is not an E-Verify employer and does not provide visa sponsorship. Applicants must be legally authorized to work in the United States at the time of appointment.

Special Requirements

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include a copy of your unofficial transcripts and/or license for verification. Official sealed transcripts will be required upon appointment. If it is determined an application does not meet the Minimum Qualifications, the applicant will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Applicants who have been withheld may file an appeal with the State Personnel Board.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Experience with preparing,analyzing, and researching reports containing complex financial data.
• Experience with systems table maintenance.
• Degree in Business/Economics/Finance/Accounting.
• 3 Years experience with Fi$Cal accounting system.
• Ability to make sound decisions and recommendations, work independently and as part of a team.
• Demonstrate strong administrative and organizational skills
• Experience in agency fund reconciliations, year-end activities, schedule query reports, GAAP processes, and analyzing accounting records.
• Experience with establishing and maintaining Plan of Financial Adjustments (PFA) Tree
• Experience with Allocation Statistical Journal and Allocation process
• Shows initiative in making work improvements, identifying and correcting errors, and initiates work activities.
• Ability to be flexible in a complex environment with multiple priorities, and successfully completes work assignments and meets deadlines as required by effectively plan, organize and prioritize work.
• Demonstrates a commitment to performing work in a confidential manner and keep management informed of important issues, problems and events.

Benefits

In addition to competitive public employee wages and a comprehensive benefits package, our employees enjoy meaningful and interesting work that supports access to healthcare.

To learn more about benefits for State employees, visit the Salary and Benefits page on the CalHR website.

University of California (UC) and California State University (CSU) employees may qualify to transfer their current and previous employment credit to State of California employment through CalPERS. Human Resources can help with this process upon employment, or you can reach out to CalPERS for inquiries at Show phone number.

Additional Application Requirements

To be considered for this vacancy, please complete all applicable fields on the application form, including a list or description of previous/current work experience in the duties performed section. The application should also clearly demonstrate the candidate’s ability to meet the Minimum Qualifications listed on the Classification Specification.

Any documents you submit for a job vacancy such as your state application, resume, cover letter, educational transcripts, etc. SHOULD NOT include ANY confidential information e.g. Social Security Number (SSN).

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are using education to meet the minimum qualifications for this position, you must submit a copy of your high school or college/university transcript(s). Unofficial transcripts may be accepted during the application process; however, submission of official transcripts may be required prior to appointment.

Foreign Degrees or Transcripts – Applicants with foreign degrees or transcripts who wish to apply that coursework toward meeting the minimum qualifications of the classification must provide a transcript evaluation that indicates the number of units to which his/her foreign coursework is equivalent. HCAI accepts foreign transcript evaluations that are completed by one of the agencies approved by the California Commission on Teacher Credentialing.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - A Statement of Qualifications (SOQ) must be submitted to apply for this position.
  To support fair hiring, applicants should prepare their application materials using their own knowledge, experience, and skills. Your responses should show your own qualifications and work history. Artificial Intelligence (AI) tools should only be used responsibly.