Administrative Assistant

Job Description

The Administrative Assistant provides essential administrative and front-office support to the department, ensuring efficient daily operations and delivering exceptional customer service to internal and external stakeholders.

Key Responsibilities:

• Welcome visitors and coordinate meetings with department personnel, maintaining a professional and organized front-office environment.
• Review and process vendor invoices for payment, verifying costs and ensuring accurate entry of tax and freight charges in JD Edwards (JDE).
• Create and manage internal requisitions for departmental supplies and third-party purchases.
• Request and maintain current Certificates of Insurance (COIs) from suppliers to support compliance requirements.
• Upload and maintain required documentation on the department's shared site, ensuring records are accurate and accessible.
• Provide general administrative support, including document preparation, record management, scheduling, and other departmental tasks as assigned.
• Collaborate with internal teams and external vendors to support departmental objectives while maintaining accuracy, confidentiality, and attention to detail.

This position requires strong organizational skills, attention to detail, effective communication, and the ability to manage multiple priorities in a fast-paced environment while maintaining a high level of professionalism

About Us

Every day, the oil and gas industry's best minds put more than 150 years of experience to work to help our customers achieve lasting success.

We Power the Industry that Powers the World
Throughout every region in the world and across every area of drilling and production, our family of companies has provided the technical expertise, advanced equipment, and operational support necessary for success-now and in the future.

Global Family
We are a global family of thousands of individuals, working as one team to create a lasting impact for ourselves, our customers, and the communities where we live and work.

Purposeful Innovation
Through purposeful business innovation, product creation, and service delivery, we are driven to power the industry that powers the world better.

Service Above All
This drives us to anticipate our customers' needs and work with them to deliver the finest products and services on time and on budget.

About the Team

Corporate

Our family of companies is supported by our global Corporate teams, providing expert knowledge from functions including Human Resources, Information Technology, Compliance, Finance, QHSE, Marketing and Legal centers of expertise. We are structured to provide guidance and service above all to all our business operations.