Executive Assistant

Executive AssistantNashville, TN, USAre you extremely organized? Do you take a proactive approach to solving problems? Do you act with integrity and hold yourself to the highest standard? If the answer is, "Yes!" then we have an opportunity that will excite you. Who are we? We are ARCO, a Family of Construction Companies.We are looking for a detail-oriented, self-reliant Executive Assistant to join our team in Nashville. At ARCO, you'll have the opportunity to improve project performance and drive your own success, from day one!A Day in the Life:Calendar and meeting management; including scheduling and travel coordination.Conducting research and creating PowerPoint presentations on an as needed basisManage communication and act as liaison between internal departments, Principals, and other executivesAssist with internal business planning and assembly of departmental business plansGeneral records management and document controlEvent registration and planningClient relations (purchasing gifts, scheduling/planning off-site events, etc.)Salesforce data entry, report building, and system managementExpense reportingManage relationships with the property manager to address any building announcements and/or address any office maintenance issuesDevelop office budget and manage vendor relationships and negotiations in order to stay within the budgetEnsure proper stock of all office supplies and equipmentEnsure office common spaces are always presentable, with a focus on client-facing spacesNecessary Qualifications:2+ years of related experienceBachelor's Degree requiredExcellent computer skills. Must be proficient in Microsoft Word and ExcelBluebeam experience is a plusSalesforce experience is a plusMust be extremely organized and detail orientedExcellent communication and customer service skillsAbility to work in fast-paced environmentAbility to multi-taskProactive management styleAbility to manage different personalitiesWhat We Can Offer You:Industry-leading performance-based bonus programEmployee Stock Ownership Plan (ESOP)Traditional and Roth 401kTuition reimbursement for associatesScholarship for associates' children up to $28,000 per child1-month paid sabbatical after every five years of employment, plus $5,000 for travel1-week paid volunteer leave each year100% charitable matchMedical, dental, and vision insurance coveragePaid parental leaveAt ARCO, our first core value is to treat people fairly and do the right thing. We are committed to building and sustaining a culture that supports diversity and inclusion. We are proud to be an equal opportunity employer, and all qualified applicants will receive consideration for employment.From recruiting, training, and hiring practices to selecting our subcontractors, we understand that diversity of all those involved in the construction process enhances our ability to deliver the best solutions to our customers. We hire the best and the brightest from across the country – constructing a team of experts in architecture, design, engineering, project management, and business services.We are proud to be one of the fastest-growing, privately-owned companies in America, celebrating over 30 years of experience as design-build experts. We have completed over 7,500 design-build projects nationwide. We ranked #9 on ENR's Design-Build Firms list and #34 on ENR's Top 400 Contractors list of 2026. Most importantly, our clients like us, trust us, and want to do business with us. We are looking for people with the same enthusiasm, passion, and respect for the hard work that brought us to where we are today. Are you a person who can make a difference at ARCO? If the answer is "Yes!" we look forward to meeting you.ARCO does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies without pre-approval from ARCO's Human Resources team. Pre-approval is required before any external candidate can be submitted. ARCO will not be responsible for fees related to unsolicited resumes and for candidates who are sent directly to our hiring managers. Agencies must have a fully executed vendor agreement in place as well as written approval to submit candidates from an ARCO TA Manager for a specific position before submitting candidates.LEGAL DISCLAIMEREOE, including disability/vets