Admin Assistant

Admin Assistant

We are searching for an Admin Assistant to join our culinary team! The Admin Assistant is responsible for assisting the F&B Director with the planning, organizing, directing, coordinating and execution of all department activities.

$19.50 per hour.

Preferred: 1 year of senior living experience

The Admin Assistant facilitates the efficient operation of the Food & Beverage department by performing a variety of clerical, administrative, and direct service tasks.

Principle duties include:

• In the absence of the Director of Food & Beverage, supervises the dining venues
• Assists the Director of Food & Beverage with staffing, scheduling, training of staff
• Responds to and resolves administrative inquiries and questions.
• Manages the point-of-sale (POS) systems with activities including but not limited to meal counts, reservations and sales
• Participates in cost control measures and inventories.
• Tracks and processes accounts payable for the department
• Submits company purchase card reconciliations
• Ensures compliance with regulatory requirements for various programs including but not limited to the social club
• Drafts communication for department and distributes accordingly
• Prepares agendas and written summaries, schedules meetings. Maintains records and filing systems
• Coordinates and plans events for the department while working with other key personnel in other departments (i.e. Marketing, Dining Services, etc.).
• Performs other duties as assigned.

Qualifications include:

• High school diploma or equivalent. A minimum of two years supervisory or supportive experience within fine dining restaurants, clubs, hotels or similar industries.
• Proven ability with computer and communication skills. Must have knowledge of Microsoft Office Suite products.
• Ability to demonstrate strong leadership skills. Ability to make quick decisions in high stress situations. Well organized.
• Ability to work flexible schedule including weekends and holidays.
• Excellent customer services skills. Ability to communicate with, understand, empathize with, work with, and be tolerant of residents, families, visitors, peers, supervisors and subordinates.

Physical requirements/working conditions include:

Must be able to stand and walk 90% of the work day; ability to stoop, stand and stretch frequently. Position may require sitting for prolonged periods of time working on a computer. Must be able to lift 50 pounds frequently. Must be able to see, hear and speak. Must be able to read, write and communicate in English.

We value our employees and show appreciation through:

• Scholarships and Educational Assistance Programs
• Extraordinary Reward Points
• Comprehensive benefits
• A Monthly All-Staff Meet n' Eat
• Various Employee-led Committees
• A Free and Confidential Employee Assistance Program
• Paid Training, Paid Time Off, and Paid Holidays
• Medical, Dental, Vision, Life Insurance, Short- and Long-Term Disability, (401) K Retirement
• Cypress Village of Jacksonville has partnered with Daily Pay to give our team members control over accessing their paycheck on their own schedule.

Come join our dedicated team at Cypress Village of Jacksonville, a wonderful place to work! Cypress Village offers carefree lakefront living at its best with a wide variety of beautifully appointed residential options, a wealth of exceptional services and amenities, and a full calendar of fun, engaging activitiesall just minutes from Florida's Intracoastal Waterway and the beautiful sands of The Area Beaches!

You'll join a team with a strong work ethic, with management and co-workers who want to make a positive impact in our residents' lives. These extraordinary leaders and role models will help you craft a long, satisfying, and fruitful senior living career. Cypress Village of Jacksonville is managed by Life Care Services (LCS), the nation's leading developer and manager of senior living communities. We continually strive to create an environment of trust and transparency by helping employees find a sense of purpose in their job and achieve their highest potential while providing hospitality to those who work and live at Cypress Village of Jacksonville.

If you're an enthusiastic, compassionate, senior care professional who is passionate about hospitality and senior engagement- please apply, we'd love to get to know you!

EEO Employer