Executive Assistant & Office Manager at Growth-Stage Fintech Startup

Growth-stage fintech company, backed by top venture and banking investors, is looking for an Executive Assistant & Office Manager to support their leadership team. This is an exciting opportunity to join a tight-knit, highly organized team as their first in-house admin hire. In this role, you'll coordinate travel for a handful of team members, manage the day-to-day office (supplies, guests, conference rooms), and partner closely with the team on event and conference logistics, from registrations to hotels to on-the-ground coordination. Someone who is a self-starter, extremely organized, and proactive, with strong instincts for anticipating needs and following through without being asked. This is an in-office role, 5 days/week, based in NYC's Flatiron neighborhood. 110-140K DOE + equity, benefits, 401K, and unlimited PTO. Responsibilities : Coordinate travel logistics, including flights and hotel options, for approximately 5-10 team members as neede d.Support scheduling by helping find meeting times across groups when looped into email thread s.Manage office operations, including ordering supplies, snacks, and lunch, booking conference rooms, and welcoming guest s.Support event and conference logistics, including registrations, hotel coordination, and room blocks (roughly 20% of role ).Provide proactive, periodic status updates on ongoing projects without needing to be prompte d.Serve as a reliable, on-top-of-it presence for a team that values transparency and follow-throug Qualificatio ns: Previous experience in an administrative, EA, or office management capacity, ideally at a startup or fast-paced comp any.Exceptional organizational skills and strong attention to det ail.Proactive and self-directed, with the ability to execute without heavy oversi ght.Comfortable working with a wide range of personalities and communication sty les.Strong sense of urgency and responsiveness, particularly during standard working ho urs.Excellent written and verbal communication skills, with a professional, polished prese nce.Proficient with workplace tools such as Slack, Gmail, and Google Sheets/Excel; familiarity with AI tools like Claude is a p lus.Excited to work 5 days a week from an NYC off #J-18808-Ljbffr Bloom Talent