Accounts Payable Specialist

Job Description

Job Description

Accounts Payable Specialist
Location: Des Plaines, IL
Salary: $78,000- $85,000

From luxury residential homes to large-scale commercial developments, we are a trusted, multi-million-dollar construction company renowned for delivering exceptional craftsmanship, innovative solutions, and outstanding results. As proud recipients of the Best Builder Award in both 2024 and 2025, we have built our reputation on quality, reliability, and excellence. From architecturally designed new homes to premium renovations and high-end extensions, our experienced team delivers every project on time, within budget, and to the highest standards.

As our company continues to grow, we are looking for a detail-oriented and dependable Accounts Payable Specialist to join our team. In this role, you will be responsible for processing invoices, managing vendor payments, reconciling accounts, and ensuring financial records are accurate and up to date.

We offer a competitive benefits package including health, dental, and vision insurance, paid time off, holiday pay, retirement savings options, and opportunities for professional growth and career advancement.

 

What You'll Do:

• Process vendor and subcontractor invoices accurately and efficiently, verifying documentation and ensuring proper coding to jobs, cost codes, departments, and general ledger accounts.
• Manage the accounts payable cycle by tracking invoice approvals, maintaining AP aging, and ensuring payments are processed according to vendor terms and company policies.
• Coordinate subcontractor payment requirements by collecting and maintaining required documentation, including lien waivers, W-9 forms, and certificates of insurance.
• Review and reconcile vendor statements, investigate discrepancies, and resolve invoice issues, short payments, and payment disputes in a timely manner.
• Prepare and execute payment runs, including checks and ACH transactions, while ensuring all payments have proper approvals and supporting documentation.
• Serve as a point of contact for vendors and internal teams by responding to invoice inquiries, providing payment updates, and assisting with account-related questions.
• Support month-end close processes by assisting with AP accruals, account reconciliations, and maintaining organized, audit-ready financial records.

Requirements:

• 5+ years of experience in Accounts Payable, managing invoice processing, vendor accounts, reconciliations, and payment activities.
• Strong experience with three-way matching processes to ensure accuracy between purchase orders, invoices, and receiving documentation.
• Thrives in fast-paced environments while maintaining accuracy, organization, and strong attention to detail.