Field Administrative Assistant

About the Role The Field Administrative Assistant provides essential support to the Field Coordinator and the broader field team on the project site. This role is designed for candidates with 2 years of experience and offers an opportunity to gain hands‑on experience in a fast‑paced construction environment. The Field Administrative Assistant will assist with various administrative tasks, including onboarding, payroll entry, resource tracking, and general office support, ensuring the smooth daily operations of field activities. Onboarding Support Assist the Field Coordinator with Union New Hire onboarding, including organizing documentation for I-9 compliance. Help coordinate site orientations and badging for new field employees. Provide support for employees during the onboarding process, including facilitating orientation videos and troubleshooting issues with tablets. Payroll Assistance Help enter and proofread timecards for the field staff to prevent payroll errors. Assist with distributing paychecks and ensuring timely delivery to field employees. Support the Field Coordinator in maintaining payroll reports, including per diem and incentive tracking. Resource Tracking Assist with tracking attendance and workforce resources on‑site using Procore Workforce Management. Help manage daily roll calls and keep records updated for the Field Coordinator. General Administrative Support Provide assistance with filing and organizing key project documents. Support dispatch, terminations, and personnel update (PARs) requests. Assist with ordering office supplies, coordinating catering for events, and submitting IT requests. Help maintain safety training records using Vairkko and assist with other administrative duties as needed. About You You have strong attention to detail and excellent organizational skills. Your basic knowledge of the Microsoft Office Suite, particularly Excel and Outlook, complements your good communication skills and ability to work effectively in a team environment. You demonstrate a capacity to learn new software applications quickly and adapt to changing project requirements. While familiarity with construction or field‑related work is a plus, it is not required. What You Will Gain As a Field Administrative Assistant, you have the chance to learn the nuts and bolts of our industry and build your professional network as you interact with Field Union Management and Project Teams. You’ll coordinate with teams across the organization and experience first‑hand how decisions are made and how problems are solved. You get to play a key role in bridging the information flow between our office and field personnel, as well as engaging with vendors and customers. As you hit the ground running, you’ll develop the skills to anticipate the administrative needs of the project and contribute to the team in a meaningful way. Minimum Qualifications Education: High School Diploma or GED required. Any college degree preferred. Licensure/Certifications: None required. Experience: Two (2) years of experience required in a similar role with construction experience preferred. Physical Requirements Ability to move around construction sites as necessary. Occasional lifting of office supplies or files may be required. *Applicants must be authorized to work in the United States. This position is not eligible for sponsorship. Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. #J-18808-Ljbffr