Executive Assistant to the Dean

Department Dean's Suite Duties & Responsibilities At VCU, we provide UNcommon learning, research, creativity, serviceand discovery — the hallmarks of the VCU experience. A premier,urban, public research university nationally recognized as one ofthe best employers. VCU is a great place to work. It is a place ofopportunity, where your success is supported and your career canthrive. VCU offers employees a generous leave package, career pathsfor advancement, competitive pay, and an opportunity to domission-driven work. Executive Support Provide primary administrative support to the Dean. Manage the Dean's calendar, scheduling meetings while balancingstrategic priorities, travel, focused work time, and universitycommitments. Coordinate travel authorizations, reimbursements, purchasingrequests, and other administrative functions. Draft, edit, proofread, and coordinate correspondence, reports,presentations, and other executive communications. Maintain confidential records and information while exercisingdiscretion and sound judgment. Serve as liaison between the Dean and internal and externalconstituents. Executive Operations Coordination Coordinate special projects, strategic initiatives, and actionitems assigned by the Dean. Maintain systems that organize priorities, deadlines, meetingoutcomes, and follow-up activities. Monitor progress on assigned initiatives and assist withcoordinating communications among stakeholders. Assist in maintaining annual planning calendars, recurringdeadlines, and leadership priorities. Recommend improvements to administrative workflows andorganizational processes that improve efficiency within the Dean'sOffice. Assist with coordinating activities that involve multipleadministrative units or departments. Executive Communications and Meeting Support Coordinate logistics for leadership meetings, advisory boards,committees, donor meetings, and other executive meetings. Prepare agendas, meeting packets, executive briefing materials,and presentation slides. Record meeting notes and coordinate follow-up on decisions andaction items as requested. Assist in preparing reports, presentations, speeches,newsletters, and other communications. Organize and maintain electronic files, presentations, reports,and executive reference materials. Dean's Office Administration Coordinate Dean's Office events including graduation ceremonies,receptions, convocations, faculty recognition events, and donoractivities. Manage School Google Groups, Events Calendar, parking QR passes,and related administrative systems. Prepares promotion and tenure packets for delivery to the Officeof the Provost. Collaborate closely with other Dean's Office staff to ensureefficient daily operations of the Dean's Office. Perform other duties as assigned. Qualifications Minimum Qualifications Bachelor's degree or equivalent combination of education andexperience. Minimum three years demonstrated experience providingadministrative support to executive or senior-level leaders in acomplex organization. Excellent organizational, interpersonal, written, and verbalcommunication skills. Demonstrated ability to manage multiple priorities whilemaintaining accuracy and attention to detail. Demonstrated ability to anticipate executive needs, and use soundjudgment to proactively resolve issues, maintain confidentiality,and work independently. Demonstrated experience coordinating meetings, events, projects,or executive activities involving multiple stakeholders. Strong proficiency with Microsoft Office Suite, Google Workspace(Drive, Calendar, Docs, Sheets, Slides, and Forms), presentationsoftware, and calendar management tools. Demonstrated ability to prepare professional correspondence,reports, and presentation materials. Demonstrated experience working in and fostering an environmentof respect, professionalism and civility with a population offaculty, staff, and students from various backgrounds andexperiences, or a commitment to do so as a staff member atVCU. Preferred Qualifications Master's degree or equivalent combination of education andexperience. Demonstrated experience supporting a dean, executive, or senioradministrator within higher education. Knowledge of VCU policies and administrative procedures. Demonstrated experience using technology to improveadministrative efficiency, including collaboration platforms,project tracking tools, presentation software, and AI-enabledproductivity tools. Experience identifying opportunities to improve officeoperations, administrative processes, or organizationaleffectiveness. Salary Range $65,000 $75,000 Benefits All full-time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annualand holiday leave, generous tuition benefits, retirement planningand savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunitiesfor career development and advancement, and more. FLSA Exemption Status Exempt Hours per Week 40 Restricted Position No ORP Eligible No Flexible Work Arrangement On Site University Job Title Executive Assistant to the Dean Contact Information Contact Name: KevinSutherland Contact Email: View email address on click.appcast.io #J-18808-Ljbffr