Executive Assistant

Position Summary Under general supervision of the Campus Director and Dean for Academic Affairs and Operations, perform, coordinate and oversee campus administrative duties in support of the campus academic programs and general administrative needs. This position requires the ability to act confidentially, handle sensitive information, and exercise independent judgment. Essential Functions Perform academic, campus and limited general administrative and clerical duties as assigned by the Campus Director & Dean of Academic Affairs and Operations. Answer incoming calls, route them promptly and correctly to the proper staff person or voicemail, and take messages politely when necessary. Greet visitors in a friendly, welcoming and professional manner. Ensure campus visitors sign in, receive parking authorization, name tags, and escort to the appropriate staff member. Collaborate with Vice Chancellors, Assistant Vice Chancellors, University Directors, College Deans and Department Chairs to support programmatic accreditation and assessment reporting. Maintain correspondence logs, files, information databases and tracking systems. Prepare Executive Committee, OPM, PACs, and other programmatic meeting minutes, organize meeting dates and agendas, and distribute Executive Committee weekly KPI updates to campus program leaders. Ensure signage for classrooms, campus services and office spaces is clearly marked. Create, distribute and collect faculty and student files containing required programmatic documentation. Assist students in locating campus leaders and offices, and help them find phone, e‑mail or classroom locations. If requested by the Campus Director, provide onboarding information to new employees, including tours, campus directories, office accommodations, and ensure they have access badges and necessary equipment. Organize employee engagement and recognition activities, such as service awards and employee recognition committees. Assist with onboarding of new hires if requested by HR or the Campus Director, and maintain all personnel files. Support campus purchasing for local service providers and suppliers, including ordering office or program supplies and scheduling assistance. Maintain office equipment such as fax machines, postage meters, copy machines and printers, and handle mail distribution and receiving. Maintain a flexible schedule to support campus events as needed. Perform other duties as assigned. Required Qualifications Education Bachelor’s Degree required. Experience Minimum of four years’ progressively more responsible administrative experience in a corporate or academic environment supporting mid‑to‑upper-level manager(s). Excellent written and verbal communication skills. Strong interpersonal skills. Superior organizational and problem‑resolution skills. Business computing skills (validated by testing where applicable) at the following levels: Advanced proficiency in Word Basic proficiency in Excel Advanced proficiency in PowerPoint Basic proficiency in Outlook Ability to use database programs (CampusVue) Professional telephone/video manner and personal appearance. Work effectively as a member of a team and collaborate across all levels of the organization. Listen to customers (e.g., students, staff, etc.) to understand and respond positively to their requests. Multi‑task, meet deadlines, and deliver high‑quality work products. Benefits Medical Vision FSA/HSA Long/Short Term Disability Life Insurance Employee Assistance Program 401K Match Paid Time Off 12 Paid Holidays Work Environment The work environment characteristics described here are representative of those encountered while performing the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position. Equal Opportunity Employer South University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success. We are committed to building and developing a diverse environment where a variety of ideas, cultures and perspectives can thrive. #J-18808-Ljbffr