Executive Administrative Assistant 3
HonorVet Technologies
Job Title: Executive Administrative Assistant 3
Location: Redmond, WA 98052, Hybrid Role(W2 Only)
Duration: 06+ Months Job Description:
Summary:
The main function of an Executive Administrative Assistant is to provide high-level administrative support to VP of Commerce Customer Enablement . A typical administrative assistant acts as information and communication managers for an office.
Job Responsibilities:
Location: Redmond, WA 98052, Hybrid Role(W2 Only)
Duration: 06+ Months Job Description:
Summary:
The main function of an Executive Administrative Assistant is to provide high-level administrative support to VP of Commerce Customer Enablement . A typical administrative assistant acts as information and communication managers for an office.
Job Responsibilities:
- Manage and maintain a complex calendar daily to ensure accurate scheduling and organization
- Make decisions on behalf of LT/Leadership members to ensure meeting requests meet agreed upon time management priorities and performance objectives
- Coordinate domestic and international travel, including on-the-ground logistics
- Coordinate scheduling and logistics of team meetings, All-Hands, events and offsites, including venue selection, meeting details, and material preparation
- Provide team support, including headcount management, budget, morale events, DL management, and other tasks/projects
- Track budgets and manage expenses in a compliant and timely manner
- Manage space coordination with direction from the Lead Executive Administrator
- Be self-motivated, have effective communication and interpersonal skills, exercising sound judgment, tact, diplomacy, integrity and professionalism at all times
- Possess an aptitude to work independently and be comfortable operating with ambiguity
- Multi-task and change direction in rapid response to a fluctuating work environment, and make timely decisions
- chieve results with a high degree of accuracy and attention to detail
- Develop collaborative relationships with others who have a diverse set of working styles and perspectives
- Be an active member of the admin team
- Build and maintain good business relationships with administrative staff both internally and externally
- Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
- bility to work independently and manage one's time.
- bility to keep information organized and confidential.
- Basic mentoring skills necessary to provide support and constructive performance feedback.
- Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
- High school diploma or GED required.
- 5-7 years of experience required.
- Experience working with executives Required
- Purpose of the Team: This is a team made up of 280 team members that are mainly Engineers and PMs focused on commerce technologies which is the way MSFT invoices their large customers. This is a global team based in Singapore, India, Dublin and mainly based in Redmond, WA.
- Key projects: This role will contribute to on the ground team support within the Redmond office.
- Typical task breakdown and operating rhythm: The role will consist of tasks listed in the job description.
- What makes this role interesting? - This role provides the opportunity to work within a brand-new space at MSFT alongside a tight knit and collaborative team!
- Unique Selling Points: Opportunity for flexibility in the role.
- Years of Experience Required: 5+ overall years of experience in the field.
- Degrees or certifications required: No specific degree is required to be eligible for this role.
- Disqualifiers: No specific red flags identified.
- Best vs. Average: The ideal resume would contain previous MSFT experience and experience in an admin role.
- Performance Indicators: Performance will be assessed based on meeting deadlines and responsiveness/ internal SLAs.
- Minimum 5+ years of experience with previous calendar management experience
- Minimum 5+ years of experience with working in a fast-paced environment
- Minimum 5+ years of experience with Working with executives
- Expected Dates that Hard Skills Assessments will be scheduled: As soon as possible.
- Hard Skills Assessment Process: The assessment process will include 1-2 rounds of interviews with the sponsor and a 2nd with other admins on the team.
- Required Candidate Preparation: N/
Vacancy posted 11 hours ago
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