Executive Assistant II

Executive Assistant II

An established organization is seeking a professional, highly motivated, and customer-focused Executive Assistant to provide comprehensive administrative support. This position requires managing a high volume of tasks in a fast-paced environment, demanding exceptional organizational skills and strong attention to detail. The successful candidate will manage complex schedules and coordinate essential business activities while handling sensitive information with utmost discretion and integrity.

Key Responsibilities

• Manage complex calendars and schedule meetings using Microsoft Outlook.
• Coordinate business meetings with other administrative professionals, ensuring appropriate attendees and templates are utilized.
• Book conference rooms and manage logistics for team meetings.
• Organize team events, offsites, and coordinate group meals.
• Monitor and track meeting priorities, action items, and follow-up deliverables.
• Coordinate travel arrangements and process expense reports.
• Exercise independent judgment to prioritize conflicting requests and respond to short-notice schedule changes.

Required Qualifications

Education: Minimum of two years of college education is required; a bachelor's degree is preferred.

Experience: Six or more years of experience supporting senior management (such as Directors, Vice Presidents, or C-suite executives), preferably within a technology-focused environment.

Technical Skills: Advanced proficiency with Microsoft Office, specifically Microsoft Outlook, along with experience using Zoom, Excel, and online collaboration tools.

Preferred Qualifications

• Prior experience working within a fast-paced, highly collaborative corporate environment.
• Demonstrated ability to complete tasks with minimal guidance and make timely, informed decisions.
• Excellent written and verbal communication skills, with a high degree of professionalism.
• Proven track record of earning trust, taking ownership, and showing a bias for action.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.