Legal Administrative Assistant

Legal Administrative Assistant

The Legal Administrative Assistant (LAA) provides administrative support for attorneys and other timekeepers in the HCLS Intellectual Property Practice Group. The LAA performs a wide variety of administrative tasks and delivers a high level of customer service, while consistently producing an excellent work product. The LAA will anticipate, plan, and proactively meet the business needs of the attorneys and execute assignments demonstrating a general knowledge of the assigned timekeepers' practice areas and clients to ensure extraordinary client satisfaction.

Essential Duties and Responsibilities:

• Perform routine administrative tasks for attorneys and other timekeepers.
• Support new client and business development efforts by opening and closing new matters and submitting requests for conflicts of interest checks.
• Process expense reimbursement requests and process invoices in a timely manner.
• Prepare and update reports and presentations using Microsoft Office Suite and applying firm branding and style guide standards.
• Liaise with administrative departments to coordinate all aspects of workflow support for attorneys.
• Prepare routine correspondence, read, and route mail, conduct general research and responsible for file maintenance.
• Provide coverage for phone contacts and routing of voice mail messages.
• Ensure effective calendar management, with the ability to prioritize meetings and resolve calendar conflicts; proactively organize and manage schedule changes for events and meetings.
• Arrange domestic and international travel and create and submit related expense reports.
• Collaborate with resources inside and outside the firm, as appropriate, to complete projects or tasks.
• Provide overflow assistance to administrative legal support team.
• Assist in fostering an environment of superior customer service, collaboration, commitment, team spirit, pride, and trust.

Knowledge, Skills, and Abilities:

• Demonstrate a willingness to learn and develop skills as an independent thinker.
• Demonstrate a "can do" attitude and initiative to assist on a variety of projects.
• Strong interpersonal skills, with the ability to provide high-quality service and partner effectively with diverse groups of people at various levels within the firm, clients, and vendors.
• Ability to manage multiple projects in a deadline-driven environment.
• Ability to communicate effectively, both verbal and written.
• Exceptional proof-reading skills with a high level of accuracy and attention to detail.
• Ability to maintain the confidentiality of attorney and client information.
• Strong proficiency with Microsoft Office, particularly Word, Excel, and PowerPoint.

Education and/or Experience:

• Bachelor's degree and/or any combination of experience, education or training that demonstrates the ability to perform the duties of the position.
• Minimum of two (2) years of experience working in an administrative support role in a legal or professional services environment.

Compensation is dependent on several factors, such as position, location, market, education, training, and/or experience.

Hiring Salary Range: $40,000.00 - $60,000.00