Executive Assistant

Executive Assistant to Provost / Office & Administrative Specialist

This position exists to provide executive and confidential assistance, managing the office of the Provost/Vice President of Academic & Student Affairs, coordinating its relationship with all other administrative offices, and supporting the strategic enrollment initiatives of the College. Executive assistance includes managing special projects as assigned, gathering information to support decision-making, coordinating communications with other administrative units and organizations, managing calendars and purchases, and planning and executing special events and meetings. Managing office operations includes developing and maintaining division processes, managing core division documents and data, managing the master operations calendar, and managing processes such as the Loss of Student Notification, Syllabus Request, Request for Syllabus for Transfer, and Dean's List.

Salary Range: The salary range for this position is $24.54 - $33.11 (DOQ Salary Placement will be done at time of hire.)

Minimum Qualifications (must have at time of application):

• Communication Skills Demonstrated ability to independently draft and revise written business-related communications using a professional tone and style. Ability to edit materials, including correct spelling, punctuation, and grammar, to ensure the accuracy and completeness of both oral communication and written materials.
• Word Processing/Database Management/Spreadsheets/Presentations Advanced knowledge of standard computer software programs to create, modify, and manage word documents, spreadsheets, and basic databases. Ability to use email, word processing, spreadsheets, and electronic database applications to research and prepare reports, letters, memos, and emails (Access, Microsoft Office Suite, and SharePoint).
• Customer Service Skills On the phone, in person, and online to provide effective general and specialized office support. This requires listening, common courtesy, tact, empathy, interest in positive problem solving, the ability to organize ideas logically, and the ability to persuade.
• Data Analysis/Reporting- Ability to analyze a variety of data and information, select, and integrate relevant elements into responses and reports. Ability to review reports and research, summarize information, and present in concise formats.
• Accounting/Budgeting/Expense Experience Demonstrated ability to perform or learn to perform administrative support work for the work unit's expense and budget administration. Ability to analyze a variety of data and information, select, and integrate relevant elements into responses and reports.

Preferred Qualification (desired but not expected to have to enter job):

• Experience working with both academic and student affairs faculty and staff.
• Demonstrated commitment to equity, diversity, and inclusion.
• 2-3 years' experience supporting a cabinet-level leader in higher education or executive leader in industry.
• Strong human relations skills, maintaining confidentiality, and professionalism.
• Strong organizational and coordinating skills, working well under pressure, prioritizing multiple projects, and meeting deadlines.
• Strong project management skills, paying attention to details and accuracy, working independently, solving problems, and resolving dilemmas in a timely manner.
• Knowledge of Minnesota State policies and procedures.

Other Requirements To facilitate proper crediting, please ensure that your resume clearly describes your experience in areas listed and indicates the beginning and ending month and year for each job held. This position requires successful completion of employment references and a driver's license background check.

Work Shift (Hours / Days of work) Monday Friday 8:00am 4:30pm Telework (Yes/No) Yes - *Century currently operates in a hybrid work environment. The hiring manager will provide guidance to the type of work environment at/following the interview process.

Application Procedure To bid on this position, an employee of Century College must currently work in an Office & Administrative Specialist, Principal position in a different work area or different shift. To bid, please submit a written request (email is sufficient) to Kim Claggett, in Human Resources. Internal Applicants - Please make sure your application materials reflect how your name appears in Workday. All current Century College and Minnesota State employees will need to log into Minnesota State Main Workday to apply for the position via the Jobs Hub. The Jobs Hub can be found under the Menu, in the upper left-hand corner of Workday, under the Apps, and then Jobs Hub. Employees may also search for "Browse Jobs Employees" in Workday via the search bar at the top to view open positions. External Applicants - Please make sure to use your legal name on your application materials. Applicants not currently employed by Minnesota State can access the Minnesota State Workday Career Site for External Applicants to search and apply for jobs, and to check the status of applications. Those applying for a position will be prompted to create a profile in Workday. This does include other state of Minnesota employees who work for agencies other than Minnesota State. Please upload the following documents to your application. Cover letter/letter of interest. Current resume. You can upload the required application documents under the cover letter/resume section with a maximum total of 5 documents. If you have more than that then they will need to combine documents to upload. Photographs do not download with the rest of your application documents, so please make sure all your documents are PDF or Word documents. These documents should be word documents or PDF (no jpeg) and are required for your application to be considered complete so not attaching all the required documentation will not allow you to move forward in the process. Candidates having issues with job applications (i.e., unable to apply) or needing accommodations can email: View email address on click.appcast.io . Inquiries about application status or general questions about the position should be directed to View email address on click.appcast.io For additional information about the application process, go to our Employment page on our main Century College site, click on Current Employment Opportunities for more information.