Catering Administrative Assistant

Join a Team That Creates Exceptional Member Experiences The Pacific Club is seeking an energetic, detail-oriented Catering Administrative Assistant to support our Catering and Food & Beverage team. This is an excellent opportunity for someone who enjoys juggling multiple priorities, providing exceptional customer service, and contributing to memorable events from start to finish. The role serves as a key point of contact for catering inquiries while supporting the coordination and execution of private banquets, social gatherings, and member events. Who We’re Looking For We’re searching for a hospitality professional who thrives in a fast-paced member-focused environment, can successfully manage multiple tasks at once, and enjoys working behind the scenes to ensure every event runs smoothly. If you are highly organized, proactive, and have experience in food and beverage operations, we’d love to hear from you. What You’ll Do Serve as the primary point of contact for catering inquiries via phone, email, and internal communications. Coordinate event details, reservations, menus, and banquet documentation. Prepare and distribute Banquet Event Orders (BEOs) and event communications. Maintain accurate event records, invoices, contracts, and client information. Collaborate with multiple departments to ensure seamless event execution. Support special projects, club events, and administrative functions as needed. What Makes You Successful Proven ability to multitask and prioritize competing deadlines in a busy environment Strong administrative, organizational, and communication skills Professional phone etiquette and a hospitality-first mindset Eperience working in food & beverage, catering, hospitality, restaurants, hotels, country clubs, or event operations preferred Proficiency with Microsoft Word and Excel Exceptional attention to detail and problem-solving abilities Ability to work independently while collaborating effectively with a team Why Join The Pacific Club? At The Pacific Club, we’re more than a workplace. We’re a community built on Teamwork, Mutual Respect, Positive Attitude, Communication, and Lasting Impressions. You’ll work alongside passionate hospitality professionals dedicated to creating outstanding experiences for our members and guests while enjoying opportunities for professional growth and development. Compensation $23.00 – $25.00 per hour We offer excellent employee benefits for full-time and part-time positions (working 20+ hours/week consistently): 100% health/dental/vision insurance premium coverage paid for employees, and 70% of the premium for dependents paid for by the Club. Career development and opportunity for advancement. Free Parking. Free Employee Meal Daily. Christmas and Anniversary Bonuses. Employee of the Month Bonuses. 401K eligible after 6 months of service with employer matching at 50% of employee contribution. 10 Paid Vacation and 5 PTO Days. 10 Paid Holidays. Paid Time-Off for Birthday. Paid Time-Off for Bereavement. Pre-Tax Flexible Spending Accounts (FSA). Employee Assistance Program (EAP). Financial Wellness Program. Group Life Insurance. #J-18808-Ljbffr The Pacific Club (Honolulu, Oahu)