Proposal Manager

Job Description

Job Description

Hadrian - Manufacturing the Future

Hadrian is building autonomous factories that help aerospace and defense companies manufacture rockets, satellites, jets, and ships up to 10x faster and up to 2x cheaper. By combining advanced software, robotics, and full-stack manufacturing, we are reinventing how America produces its most critical parts.

We’re accelerating our mission with the launch of Factory 3 in Mesa, Arizona, a 290,000-square-foot facility creating 350 new jobs. We are expanding rapidly to support thousands of future hires, launching Hadrian Maritime to expand into naval production, and introducing a Factory-as-a-Service model that delivers complete systems instead of individual parts.

Hadrian is backed by leading investors including T. Rowe Price, Lux Capital, Founders Fund, and Andreessen Horowitz, our fast-growing team is united around reindustrializing American manufacturing for the 21st century and beyond.

POSITION SUMMARY

The Proposal Manager will partner with the Federal team and will own the end-to-end proposal development process for assigned opportunities . This role functions as a program manager for each proposal: building and driving a detailed schedule (POA&M), coordinating all internal contributors including Legal and Finance, ensuring review windows are met, and delivering a compliant, competitive, and complete submission on time. The Proposal Manager is accountable for the quality and timeliness of Hadrian's proposal products and for maintaining the knowledge infrastructure that supports proposal development across the department.

PROPOSAL PLANNING & EXECUTION

• Own and manage the POA&M for each assigned proposal from RFP/RFQ release through submission: develop the schedule, assign section owners, drive color team reviews, and manage to on-time delivery.

• Coordinate all proposal contributors across pricing, technical, past performance, and management volumes, ensuring each section is assigned, tracked, and completed to standard.

• Manage Legal review windows in accordance with the department interface agreement: provide advance notice of upcoming proposals, share draft materials on the agreed timeline, and track Legal inputs through resolution.

• Coordinate with Finance to ensure cost and pricing inputs are available, reviewed, and incorporated on schedule; provide Finance with sufficient lead time to review cost volumes prior to submission.

• Ensure proposal consistency, completeness, and compliance with all RFP/RFQ instructions and evaluation criteria.

• Conduct post-submission debrief reviews; capture lessons learned and update templates and the knowledge base accordingly.

PIPELINE & AE SUPPORT

• Work closely with Account Executives to track the opportunity pipeline and anticipate upcoming proposal requirements.

• Participate in go/no-go reviews and support the Director in bid strategy decisions.

• Provide the Director and AE team with regular proposal status updates and a forecast of upcoming Legal and Finance review needs.

KNOWLEDGE MANAGEMENT

• Maintain and continuously improve Hadrian's proposal knowledge base: standard templates, boilerplate narratives, past performance writeups, and company reference data (CAGE code, registrations, certifications, NAICS codes, etc.).

• Ensure the Cost/Pricing Analyst AI Agent (where active) is properly integrated into the proposal workflow and that pricing inputs are accurately incorporated.

• Maintain a library of submitted proposals and evaluation feedback for institutional use.

QUALIFICATIONS & BACKGROUND

• 2-5 Years of Experience

• Demonstrated experience managing federal proposal development, including schedule management, volume coordination, and compliance review.

• Familiarity with FAR Part 15 source selection and evaluation frameworks (LPTA, Best Value, SSEB processes).

• Working knowledge of Shipley or equivalent proposal process methodology; Shipley training strongly preferred.

• Experience coordinating proposal reviews with Legal and Finance stakeholders.

• Strong project management and writing/editing skills; comfort holding contributors accountable to schedule.

• APMP Foundation or Practitioner certification preferred.

• Medical, dental, vision, and life insurance plans for employees

• 401k

• Relocation support may be provided for certain situations, based on business need.

• Flexible vacation policy

ITAR Requirements

To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here.

Hadrian Is An Equal Opportunity Employer

It is the Company’s policy to provide equal employment opportunity for all applicants and employees. The Company does not unlawfully discriminate on the basis of race inclusive of traits historically associated with race (including, but not limited to, hair texture and protective hairstyles, such as braids, locks and twists), color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, transgender status, national origin (including, in California, possession of a drivers license), ancestry, citizenship, age, physical or mental disability, height or weight, medical condition, family care status, military or veteran status, marital status, domestic partner status, sexual orientation, genetic information, exercise of reproductive rights, any other basis protected by local, state, or federal laws, or any combination of the above characteristics. When necessary, the Company also makes reasonable accommodations for disabled candidates and employees, including for candidates or employees who are disabled by pregnancy, childbirth, or related medical conditions.