Administrative Assistant

Administrative Support Role

This role is not eligible for immigration sponsorship. Samsung Electronics America, Inc. (SEA), the U.S. Sales and Marketing subsidiary, is a leader in mobile technologies, consumer electronics, home appliances, enterprise solutions and networks systems. For more than four decades, Samsung has driven innovation, economic growth and workforce opportunity across the United States—investing over $100 billion and employing more than 20,000 people nationwide. By integrating our large portfolio of products, services and AI technology, we're creating smarter, sustainable and more connected experiences that empower people to live better. SEA is a wholly owned subsidiary of Samsung Electronics Co., Ltd.

Provide administrative and clerical support for the department. Responsibilities may include, but will not be limited to translating documents both Korean and English for the department, planning, arranging, scheduling, and coordinating domestic/international travel for team members, company and community meetings, appointments, meeting materials, and facilities. Prepare presentations and correspondence, and handle telephone inquiries, filing, and copying. Prepare and maintain division records, documents, expense reports, research materials, and files.

Role and Responsibilities:

• Translation of documents, both Korean and English
• Performs general support duties, including mailings, copies, printing, coordination of schedules, office set up, maintaining office equipment, space planning, etc.
• Assist in events planning, including scheduling, catering, set up and break down
• Shipping/Mailing/Packaging as needed
• Assists Executives with various needs.
• Author monthly budget forecast/closing reports
• Annual budget creation
• Submit/manage vendor expenses
• Communicate with SEA Accounting Team for system changes/continually occurring needs
• Communicate with vendors for renewal, invoice issues, onboarding
• Communicate with building management team for the office repair and maintenance
• Order/purchase office supplies
• Reserve attorneys' business travels
• Draft approval requests for business travels for attorneys
• Submit all expenses in a timely manner including business travel, reception, local transportation, membership dues, conference etc.
• General support includes various IT, mobile and device, business cards etc.
• Report executive schedule
• Coordinate with the vendor regarding File wrapper requests.
• Managing attorney schedules for significant court hearings, depositions, conferences and associated business travel
• Assist the invoice summaries

Skills and Qualifications:

• A high school education plus specialized executive secretarial training or some college courses in business administration or a related field, or equivalent work experience in executive office administration, executive services, and applied secretarial skills and practices
• Specialized training in administrative, office services, and secretarial skills and practices
• A minimum of 3-5 years' experience in an administrative support position
• Experience developing presentations using a variety of PC applications, including word processing, spreadsheet.
• Bilingual fluency both verbal and written required, based on needs of the business and interaction with Korean Headquarters
• Develop and maintain excellent working relationships with all appropriate levels within and outside the company
• Demonstrated competency in both oral and written modes for internal and external personnel at all levels

The hourly range for this role is expected to be between $32.21 and $39.66. Actual pay will be determined considering factors such as relevant skills and experience, and comparison to other employees in the role.

Regular full-time employees (salaried or hourly) have access to benefits including: Medical, Dental, Vision, Life Insurance, 401(k), Employee Purchase Program, Tuition Assistance (after 12 months), Paid Time Off, Student Loan Program (after 6 months), Wellness Incentives, and many more. In addition, regular full-time employees (salaried or hourly) are eligible for MBO bonus compensation, based on company, division, and individual performance.

To ensure a fair and transparent recruitment process, please do not use GenAI tools during your interview unless explicitly permitted; failure to adhere to these guidelines may result in disqualification from the recruitment process.

At Samsung, we believe that innovation and growth are driven by an inclusive culture and a diverse workforce. We aim to create a global team where everyone belongs and has equal opportunities, inspiring our talent to be their true selves. Together, we are building a better tomorrow for our customers, partners, and communities.

Samsung Electronics America is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application process. If you have a disability and require a reasonable accommodation in order to participate in the application process, please contact our Reasonable Accommodation Team View phone number on click.appcast.io) or View email address on click.appcast.io for assistance. This number is for accommodation requests only and is not intended for general employment inquiries.