Executive Assistant

The Executive Assistant to the Senior Director of Executive Protection is a full-time role providing high-level, comprehensive administrative support to the Senior Director, serving as a trusted right-hand partner and proxy when needed. This role interfaces regularly with senior leadership, the executive team, Board of Directors, security stakeholders, and external partners across law enforcement, private security, and risk management industries. This dynamic position requires the ability to anticipate needs, exercise sound judgment, think critically, and offer solutions with a high level of professionalism, discretion, and confidentiality, particularly given the sensitive nature of executive protection operations. ESSENTIAL DUTIES AND RESPONSIBILITIES Manage Senior Director's Schedule Coordinate and maintain the Senior Director's complex calendar, including scheduling meetings, briefings, site visits, and travel arrangements across multiple time zones. Proactively resolve scheduling conflicts and ensure alignment with security operations timelines and executive availability. Act as the primary point of contact between the Senior Director and internal/external stakeholders, including C-suite executives, law enforcement agencies, and private security partners. Handle correspondence, emails, and calls on behalf of the Senior Director with professionalism and sound judgment. Maintain strong working relationships with counterpart executive assistants and security personnel across the organization. Meeting Coordination & Briefings Prepare agendas, security briefing materials, and meeting minutes; follow up on action items to ensure timely execution. Ensure the Senior Director is thoroughly prepared for all engagements, including threat briefings, operational reviews, and leadership presentations. Project & Operations Support Assist with special projects, research, and data analysis as directed by the Senior Director. Track progress of departmental initiatives and ensure deadlines are met across the Executive Protection team. Support coordination of security advance work, logistics, and resource planning for principal travel and events. Document Management Organize and maintain highly confidential files, operational records, and sensitive documentation in accordance with company protocols. Prepare reports, presentations, and briefing materials for the Senior Director and executive leadership. Expense & Budget Management Process and reconcile expense reports, manage departmental budgeting documentation, and ensure accurate financial recordkeeping for the Senior Director. Confidentiality & Discretion Maintain the highest level of confidentiality and discretion in handling sensitive personnel, operational, and security-related information. Exercise sound judgment when managing information flow to and from the Senior Director's office. Other duties may be assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements #J-18808-Ljbffr MARA