Administrative Coordinator

This position is remote but you must live in the Portland, Oregon metropolitan area. About This Volunteer Role We are looking for an organized, detail-oriented Administrative Coordinator to help keep our programs running smoothly. This volunteer role supports job seekers and mentors across various program activities. Key Responsibilities Track orientation attendance, receipt and completion of forms and assessments Send updates and follow-up emails to job seekers during onboarding Manage the list of job seekers waiting to be assigned mentors, coordinate assignments, and update the tracking spreadsheet Maintain job seeker status changes (active, successful, inactive); send success email templates and facilitate success story sharing at Monday meetings Solicit Google reviews and distribute the Lessons Learned survey to successful job seekers Maintain the list of newsletter recipients Monitor and respond to the View email address on click.appcast.io email inbox Send event reminders and assist with mock interview coordination Assist with supply ordering and purchasing, and support weekly in-person and online meetings as needed Coordinate speaker calendar and logistics, including follow-up after talks Post documents for mentors and speakers, update the online calendar, and make small updates to web pages Skills Required Attention to detail, multitasking, and follow-through Comfortable with email communication and professional correspondence Proficient with spreadsheets (Google Sheets and Excel), Gmail, MS Word or Google Docs Experience or quick learning ability with Zoom and LinkedIn Self‑motivated and able to work independently Prior professional or volunteer administrative experience (highly desirable) Time Commitment and Logistics Flexible, primarily remote volunteer role. Estimated commitment of 5-10 hours per week, typically about 1 hour per day, on 4-5 days a week. Work schedule can be negotiated to fit your availability. What You’ll Gain Satisfaction of making a direct impact in your community Experience in non‑profit program coordination and administrative skills Reference letter or recommendation and documentation of volunteer hours upon request Connection to a warm, supportive team of mentors and staff #J-18808-Ljbffr