Administrative Support Specialist

Posting Information

Posting Information


Department
Pathology Lab Med-413801


Career Area
Administrative/Clerical Support


Is this an internal only recruitment?
No


Posting Open Date
07/13/2026


Application Deadline
07/24/2026


Position Type
Permanent Staff (SHRA)


Position Title
Admin Support Specialist - Advanced


Salary Grade Equivalent
NC10 / GN08


Working Title
Administrative Support Specialist


Position Number
20048093


Vacancy ID
P021186


Full-time/Part-time Permanent/Time-Limited
Full-Time Permanent


If time-limited, estimated duration of appointment

Hours per week
40


Work Schedule


Monday - Friday, 8:00 am - 5:00 pm

Work Location
CHAPEL HILL, NC


Position Location
North Carolina, US


Hiring Range
$45,748 - $55,914


Pay Band Information


To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet .

Notice to Applicants

Position Summary Information


Be a Tar Heel!


A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities . Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit


Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education and research.


Patient care: We promote health and provide superb clinical care while maintaining our strong tradition of reaching underserved populations and reducing health disparities across North Carolina and beyond.


Education: We prepare tomorrow's healthcare professionals and biomedical researchers from all backgrounds by facilitating learning within innovative and integrated curricula and team-oriented interprofessional education to ensure a highly skilled workforce.


Research: We develop and support a rich array of outstanding health sciences research programs, centers and resources. We provide infrastructure and opportunities for collaboration among disciplines throughout and beyond our university to support outstanding research. We foster programs in the areas of basic, translational, mechanistic and population research.

Position Summary


The primary purpose of this position is to provide customer service and administrative support for the Department of Pathology and Laboratory Medicine. The primary duties of the Administrative Support Specialist position include: coordinating clinical on boarding, working with credentialing and the hospital units to gain access for non-employee affiliates, maintaining the department website and social media accounts, and supporting the administrative needs of assigned faculty (which includes typing correspondence and generating reports as needed to promote the individual's relevant clinical, research and educational goals and objectives). Other duties of the position include being responsible for managing multiple incoming phone lines to the department and triaging calls as appropriate, greeting walk-ins, and referring/assisting visitors to the administrative office. This position manages the primary conference room calendar, manages department listservs, photocopies checks and invoices, maintains physical and digital directory boards, coordinates office events, manages the office supply inventory, coordinates and manages mail services for all faculty, staff and students, and posts important notices to multiple work locations across campus. This position is the primary operator and trainer for the administrative fax and copier and is responsible for scheduling maintenance as needed. This position is cross-trained to fulfill responsibilities of other administrative staff in the event of their absence.

Minimum Education and Experience Requirements


High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Management Preferences

• Previous experience working in a clinical, research, or academic administrative office.
• Entry level accounting, bookkeeping, or records management experience.
• Familiarity with processing vouchers and journal entries in ConnectCarolina.
• Proficiency with Microsoft Office programs (Word, Excel, Outlook, etc.), including the ability to proof, edit, and format documents in accordance with standardized templates.
• Excellent oral and written communication skills and problem-solving capabilities.

Required Licenses/Certifications

Special Physical/Mental Requirements


Not Applicable.

Campus Security Authority Responsibilities


Not Applicable.

Position/Schedule Requirements
Overtime occasionally


Special Instructions

Quick Link

Contact Information


Office of Human Resources Contact Information


If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at View phone number on click.appcast.io or send an email to View email address on click.appcast.io

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement


The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.