Administrative Assistant

Job Description

Job Description

Part-Time Administrative Assistant (Temporary / Potential Long-Term Assignment)

Location: Albany, NY

Schedule: Monday-Friday, 9:00 AM - 1:00 PM (20 hours per week)

Our client in Albany is seeking a reliable and organized Administrative Assistant to support daily office operations in a professional office environment. This is a part-time temporary position with the potential to become a long-term assignment for the right candidate. The ideal individual will be detail-oriented, proactive, and comfortable managing a variety of administrative, reception, and office support responsibilities.

Key Responsibilities:

• Provide front desk coverage from 9:00 AM - 1:00 PM, including greeting visitors, answering phones, and directing inquiries.
• Conduct daily office walkthroughs to ensure conference rooms, reception areas, kitchens, and common spaces are organized and presentable.
• Coordinate conference room scheduling and assist with meeting preparations, including ordering breakfast and lunch when needed.
• Manage office supply inventory and place orders for supplies, kitchen items, and other office necessities.
• Monitor incoming deliveries and coordinate messenger services as requested.
• Assist with office organization projects, including document retention, storage management, e-waste coordination, and general office upkeep.
• Scan and digitize paper records into the company's document management system.
• Support administrative projects such as typing, editing, and data entry as needed.
• Coordinate service requests for office equipment, including printers and coffee machines.
• Assist with workstation setup and breakdown for new hires and departing employees.
• Support attendance tracking and other general administrative functions.