Executive Assistant

Servier in the U.S. is a Boston-based, commercial-stage biopharmaceutical company launched by Servier Group in 2018. As a privately held organization, Servier is uniquely positioned to advance cutting-edge science, tackle underserved therapeutic areas and make patients the focus of every strategic decision. Role Summary The Executive Assistant will provide administrative support to the VP, Sales, VP, Market Access, Executive Director, Marketing and other leaders as assigned. This role requires exceptional organizational skills, attention to detail, and the ability to handle a wide range of administrative responsibilities. The ideal candidate will have a strong background in administrative support with experience supporting leaders at complex, global organizations. The role will require flexibility and adaptability in a fast-paced environment, with the ability to proactively anticipate needs and provide solutions. Primary Responsibilities Calendar Management Manage complex calendars across multiple leaders, prioritizing competing requests and ensuring alignment with business objectives. Coordinate internal and external appointments, resolve scheduling conflicts, and proactively adjust plans as priorities shift. Maintain accurate calendar details including meeting purpose, attendees, locations, and required preparation materials. Meeting Management Plan and coordinate meetings from initiation through follow-up, including scheduling, logistics, and distribution of materials. Arrange conference rooms, virtual meeting links, catering, and technology setup to ensure a seamless meeting experience. Expense Management Prepare, submit, and reconcile expense reports in a timely manner while ensuring accuracy and compliance with Servier’s travel and expense policy. Monitor invoices, corporate card transactions, and reimbursements, following up as needed to resolve discrepancies. Travel Management Arrange domestic and international travel itineraries, including flights, hotel accommodations, ground transportation, and visa documentation where required. Adapt travel arrangements quickly in response to changes, cancellations, or urgent business needs while minimizing disruption. Education and Required Skills Bachelor’s degree or equivalent experience. 3-5+ years of experience in administrative support. Strong track record of providing high level support in calendaring, travel (domestic and international), expenses, meeting management to multiple stakeholders. Proficient in Microsoft Office software such as Word, Excel, PowerPoint, Teams and SharePoint with an ability and desire to learn new technology to drive efficiency across the organization; sincere interest in understanding and utilizing AI tools. Must possess excellent interpersonal skills and maintain strong relationships with internal and external stakeholders on behalf of assigned leaders. Ability to work in a deadline driven environment, manage multiple leaders with competing priorities, while displaying a high level of professionalism and a positive attitude. Travel and Location Must be Boston-based, 2-3 days onsite per week or as needed. Willingness to be available after hours and on weekends as needed for time sensitive requests and large events. Minimal travel expected. Servier’s Commitment Servier is committed to modeling diversity, equity, and inclusion within the industry. We are dedicated to fostering an environment that maintains equitable treatment for all and we welcome applicants who are passionate, committed, and innovative individuals. We encourage candidates to apply to our open roles as we are always willing to consider experiences and skills beyond what is listed in the job description. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Salary Range The salary range for this role is $85-$117k. An employee’s pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, geographic location, performance, and business or organizational needs. We may ultimately pay more or less than the posted range, and the range may be modified in the future. Employees in this position are also eligible for Short-Term and Long-Term incentive programs. Servier also offers a competitive and comprehensive benefits package that includes benefits such as medical, dental, vision, flexible time off (Servier provides unlimited sick time and flex time, and does not accrue time off), 401(k), life and disability insurance, recognition programs among other great benefits (all benefits are subject to eligibility requirements). For more information on our benefits, please visit this link. #J-18808-Ljbffr Servier Pharmaceuticals