Executive Assistant

Description

Department: Office of Chief Operating Officer

Job Type: Regular Full Time

Education Level: BA/BS or combination of education and experience

Required Years Experience: 10

Church Pension Group (CPG) is a financial services organization that serves the Episcopal Church, located in Midtown Manhattan. CPG was founded in 1917 to provide pension benefits to eligible clergy of the Episcopal Church. Since then, its mission has expanded to include life and disability insurance, health benefits, property & casualty insurance, and publishing.

The Executive Assistant provides executive-level administrative support to the Chief Operating Officer and designated direct reports across multiple lines of business. This role manages calendars, communications, travel, meetings, documents, and day-to-day administrative needs with a high level of accuracy, discretion, professionalism, and responsiveness. The Executive Assistant helps ensure the COO and senior staff are well prepared, organized, and supported in carrying out their responsibilities across the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Executive Support & Representation

• Manage complex calendars for the COO and designated senior staff across multiple lines of business, prioritizing meetings, resolving scheduling conflicts, and ensuring appropriate preparation time.
• Screen, prioritize, and route phone calls, emails, requests, and other communications, responding or escalating as appropriate.
• Handle confidential and sensitive information with discretion, professionalism, and sound judgment.
• Prepare, proofread, edit, and format correspondence, reports, meeting materials, presentations, and other documents.

Administrative Coordination & Logistics

• Schedule and coordinate meetings, leadership team activities, and board-related meetings, including agendas, materials, room or technology needs, minutes, and follow-up items.
• Arrange domestic and international travel, lodging, transportation, itineraries, conference registrations, and related logistics.
• Prepare and process expense reports, invoices, purchase orders, reimbursements, and other administrative transactions in accordance with company policies.
• Maintain administrative calendars, contact lists, distribution lists, files, records, and other departmental information.

Communication & Administrative Support

• Gather, organize, and distribute information and materials needed for meetings, reports, presentations, and routine administrative requests.
• Coordinate with internal departments and business units to collect information, schedule meetings, and support timely communication.
• Maintain organized electronic and paper files, records, documents, and reference materials.
• Assist with onboarding, space planning, supplies, technology requests, and other routine administrative needs for the COO's office and supported senior staff.
• Provide administrative support for special projects and recurring activities by scheduling meetings, tracking basic follow-up items, and maintaining related materials.

• Effective performance of the essential functions of this position requires regular in-person, on-site interaction with colleagues, both for purposes of relationship building and meaningful collaboration.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Experience providing executive-level administrative support to a COO, C-suite executive, or senior leadership team, preferably across multiple business units or lines of business.
• Strong time management, organization, and prioritization skills, with the ability to manage shifting priorities while maintaining accuracy and attention to detail.
• High degree of integrity, confidentiality, discretion, and sound judgment when handling sensitive matters and representing leadership.
• Excellent written and verbal communication skills, with the ability to communicate clearly and professionally across all levels of the organization.
• Strong administrative problem-solving skills, with the ability to identify issues, follow up appropriately, and keep work moving.
• Ability to work independently and collaboratively with senior leaders, colleagues, and external partners.
• Ability to work effectively across departments and business units while maintaining a service-oriented approach.
• Advanced proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) and collaboration tools such as Teams and Zoom.
• Proactive, resourceful, and able to anticipate needs, solve problems, and drive tasks to completion with minimal oversight.

EDUCATION and/or EXPERIENCE

• 10+ years of experience as an Executive Assistant or Senior Administrative Assistant supporting Csuite leadership
• Bachelor's degree preferred. Combination of work and education considered
• Experience working with boards of directors or senior leadership teams

PHYSICAL DEMANDS: Commuting to the office, on average, three days a week. Extensive use of a computer keyboard is a demand of the position to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable someone with a disability to perform the essential functions of this position. WORK ENVIRONMENT: Currently hybrid (two days working from home, three days working in a standard office environment, Tue-Thurs.). Church Pension Group employees must maintain a professional, compassionate, and trustworthy work environment always. Reasonable accommodations may be made to enable someone with a disability to perform the essential functions of the job within this environment. Salary Range: $81,000 - $103,000 Join us and Create A Better Future For Yourself! Flexible Benefits available to eligible employees:

• Medical (including Vision)
• Dental

Core Benefits automatically provided to eligible employees:

• Employer funded defined benefit pension plan (five year vesting)
• Employee Life Insurance
• Spouse and Dependent Life Insurance
• Accidental Death and Dismemberment (AD&D) Insurance
• Short-Term Disability (STD) coverage
• Long-Term Disability (LTD) coverage (elected as either pre-tax or after-tax)
• Business Travel Accident Insurance
• Worker's Compensation
• Employee Assistance Program
• Retiree health insurance (eligible after 10 years)
• Retiree life insurance

Elective Benefits available to eligible employees:

• 401(k) with matching contributions (immediate vesting)
• Flexible Spending Accounts (FSAs)
• Commuter Benefits
• New York's 529 College Savings Program (NY State residents)

Educational Assistance Program available to eligible employees Parental Leave available to eligible employees Time Off available to eligible employees: Vacation, Sick, Personal and Holidays You may also be eligible to participate in a discretionary annual incentive program, subject to the rules governing the program, whereby an award, if any, depends on various factors, including, without limitation, individual and organizational performance. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. Please understand that, as a general policy, CPG does not sponsor visas.
CPG is an equal opportunity employer. We are committed to fair hiring practices and do not discriminate against job applicants or employees based on any protected characteristics. We also celebrate diversity and are committed to creating an inclusive environment for all employees.