Executive Administrative Assistant

Health Center Inc. (also known as The New York Hotel Trades Council and Hotel Association of NYC, Inc Employee Benefit Funds) is a NYC based healthcare organization with ambulatory care facilities staffed with a wide range of health professionals to provide extensive medical and diagnostic services. We offer Primary Care, Dental, Radiological, Vision, Mental Health, and other Specialist services within our facilities at no charge to our Union members, removing the financial roadblock that many people face when trying to obtain quality medical care. We are looking for an Executive Administrative Assistant to directly support our C-Level Executives and operations. This is an opportunity for someone who wants to be in the mix with top level executives whose decisions make the biggest impact in our organization.

Please note this is an ONSITE OPPORTUNITY based out of our Central Administration Office (Manhattan).

Duties and Responsibilities

• Provide high-level administrative support and assistance to the Chief Operations Officer, Chief Medical Officer, and Chief Administrative Officer
• Welcomes visitors into executive area and identifies purpose of the visit
• Performs clerical and administrative tasks including answering phones, taking messages, and reviewing/routing correspondence
• Responsible for data entry, typing, copying, filing, faxing, scanning, and ordering supplies
• Schedule/coordinate meetings and conference room schedules for C-Suite using Microsoft Outlook
• Attend meetings as requested to take notes/minutes
• Maintain attendance records for senior staff and direct reports via ADP
• Compose routine and recurring correspondence (mail, email, fax)
• Assisting in preparation of regularly scheduled reports
• Handle incoming legal correspondence and subpoenas
• Responsible for Special projects and reports as assigned
• Create and maintain reports, such as expense reports or appeals reports via Microsoft Excel
• Handle medical appeals and ensure they go to the proper parties
• Assist with additional projects as needed

Qualifications

• High School Diploma required, Bachelor's Degree preferred
• Minimum of 4 years' experience in an Executive Assistant role, ideally supporting C-Level suite
• Excellent organizational, time management, and interpersonal skills
• Computer Skills a must (proficient in Microsoft Word, Excel, Powerpoint, and Outlook)
• Ability to work independently
• Strong verbal and communication skills
• Bilingual (Spanish) a plus
• Registered Notary a plus