Executive Assistant to Chief Executive Officer

Executive Assistant to CEO

Location: Bergen County, NJ (On-site, 5 days per week)

Employment Type: Full-Time

Position Overview

We are seeking a highly professional, resourceful, and proactive Executive Assistant to provide comprehensive support to a CEO overseeing multiple businesses and business interests. This is a high-visibility role requiring exceptional organizational skills, sound judgment, discretion, and the ability to manage competing priorities in a fast-paced environment.

The ideal candidate thrives in an entrepreneurial setting, anticipates needs before they arise, and serves as a trusted partner to the CEO. Flexibility, responsiveness, and a commitment to excellence are essential, including occasional availability outside of standard business hours when urgent matters arise.

Key Responsibilities

Executive Support

• Manage complex calendars across multiple businesses, ensuring priorities are aligned and scheduling conflicts are resolved proactively.
• Coordinate and arrange domestic and international travel, including itineraries, transportation, lodging, and meeting logistics.
• Prepare and organize meeting materials, presentations, reports, and correspondence.
• Screen and prioritize communications, ensuring timely follow-up on critical matters.
• Track action items, deadlines, and deliverables, ensuring accountability and execution.

Business Operations & Coordination

• Serve as a liaison between the CEO and internal teams, external partners, clients, vendors, and key stakeholders.
• Coordinate meetings, conferences, and special events across multiple business entities.
• Assist with project management initiatives and strategic business priorities.
• Conduct research, gather information, and prepare summaries to support business decisions.
• Maintain organized systems for documents, records, and confidential information.
• Travel with and/or on behalf of the CEO as needed, approximately 4-5 times per year, to support business meetings, conferences, site visits, executive events, and other company initiatives.

Administrative Management

• Manage expense reports, invoices, and financial documentation as needed.
• Support contract administration and document preparation.
• Handle highly sensitive and confidential matters with professionalism and discretion.
• Assist with special projects and ad hoc assignments as directed by the CEO.

Qualifications

• Bachelor's degree preferred or equivalent combination of education and experience.
• 5+ years of Executive Assistant experience supporting senior executive leadership, ideally a CEO, President, Founder, or business owner.
• Experience supporting multiple business entities, entrepreneurs, or family-owned organizations is highly preferred.
• Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Exceptional organizational, multitasking, and time-management skills.
• Excellent written and verbal communication abilities.
• Proven ability to exercise sound judgment and maintain strict confidentiality.
• Ability to work independently while managing multiple priorities with minimal supervision.
• Korean language proficiency is a plus.

Featured benefits

• Medical insurance
• Vision insurance
• Dental insurance
• 401(k)

Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance