Office Manager

Our client, a well-established international food manufacturer with more than a century of heritage and a strong presence in the U.S. market, is looking for an Office Manager to oversee the daily operations of its corporate office while providing administrative, accounting, and business support across multiple functions. This is a highly visible role that serves as the central point of coordination for office operations, employee support, vendors, and visitors, while partnering closely with Finance and senior leadership.

Key Responsibilities

Office Operations

• Oversee the day-to-day administration of the office to ensure smooth operations.
• Welcome visitors, clients, and vendors while serving as the primary point of contact for the office.
• Manage incoming calls, mail, courier services, and shipping activities.
• Maintain office supply inventory and coordinate purchasing.
• Partner with building management and external service providers on office maintenance and facility needs.
• Maintain office records, filing systems, and support workplace safety initiatives.
• Coordinate office improvements and assist with special projects as needed.

Accounting & Finance Support

• Assist with accounts payable activities, including invoice review and verification.
• Create purchase orders and process goods receipts within the company's ERP system.
• Upload invoices and maintain accurate supporting documentation.
• Reconcile vendor accounts and corporate credit card statements.
• Support month-end closing activities and financial recordkeeping.
• Assist with fixed asset tracking and annual vendor reporting requirements.

Travel & Expense Administration

• Review and process employee travel and expense reports.
• Ensure compliance with company policies and expense guidelines.
• Verify receipts and supporting documentation.
• Resolve discrepancies and coordinate approvals for reimbursement.
• Provide guidance to employees on travel and expense procedures.

Human Resources Support

• Maintain employee attendance records and administrative documentation.
• Assist with employee requests and onboarding-related administrative tasks.
• Prepare and update internal reports, logs, and personnel records.

Customer & Consumer Support

• Respond professionally to consumer inquiries and product-related requests.
• Coordinate sample shipments and maintain accurate tracking records.
• Monitor follow-up activities to ensure timely resolution.

Qualifications

• 3+ years of experience in office management, office administration, or administrative/accounting support.
• Experience working with SAP or another ERP system.
• Strong Microsoft Office skills, particularly Excel.
• Excellent organizational, multitasking, and communication skills.
• High level of accuracy, professionalism, and attention to detail.
• Ability to manage confidential information with discretion.
• Comfortable working in a fast-paced, collaborative office environment.

What You'll Bring

• A proactive, hands-on approach to managing office operations.
• Strong problem-solving abilities and a customer-service mindset.
• The ability to balance multiple priorities while maintaining exceptional attention to detail.
• Confidence interacting with employees, vendors, customers, and senior leadership.