High-Level Executive Assistant

Job Description

Job Description

The Karp Group is hiring an experienced High-Level Executive Assistant to work closely with its leadership. You’ll manage the executive’s calendar, communications, and commitments while helping clients feel well cared for. This position calls for sound judgment, discretion, and the confidence to act before being asked.

• $55,000–$65,000 annually

• Long-term growth opportunities

• Bonuses

• PTO

$55,000 - $65,000 yearly

• Manage a complex calendar, confirm appointments, and prepare the executive for meetings and client conversations.

• Screen incoming requests, respond where appropriate, and bring time-sensitive decisions to the executive’s attention.

• Draft correspondence and follow up with clients, vendors, and business contacts.

• Track commitments, deadlines, and next steps so important matters receive timely attention.

• Assemble meeting notes, reports, and documents for leadership.

• Coordinate travel, events, and occasional personal logistics when connected to the executive’s schedule.

• Handle confidential information with discretion.

• Notice potential scheduling conflicts or service gaps early and recommend a practical way forward.

• Experience supporting a business owner, executive, or senior real estate professional.

• Excellent writing, calendar management, and prioritization skills.

• A calm, polished presence with clients and colleagues.

• Good judgment about what you can handle directly and what requires the executive’s input.

• The ability to adapt when plans change while keeping promises and deadlines in view.

• Familiarity with residential real estate is strongly preferred.

The Karp Group is a high-performing real estate team serving clients across South Florida, with a strong presence in the Boca Raton market. Built around a commitment to exceptional service, strong relationships, and consistent results, the team has developed a reputation for delivering a high level of professionalism throughout every stage of the real estate experience.

With a growing business, established systems, and multiple areas of the organization working together, including residential real estate, lending, commercial, and insurance, the Karp Group operates as a collaborative, fast-paced team where every detail matters.

The team is committed to continuing to grow while maintaining the level of service, organization, and client experience that has driven its success.