Accounting Assistant

Harris County Public Library (HCPL) - History The Harris County Public Library (HCPL) system, established in 1921, began as a collection of smalllibraries located in stores, post offices, and private homes. Over the years, it has grown into a robustnetwork comprising 26 branch libraries, two technology service centers, and two partner locationsthat provide collection and circulation services. HCPL serves the communities of unincorporatedHarris County and cities without independent library systems. In 2024, HCPL received the prestigious National Medal for Museum and Library Service, the highesthonor awarded to libraries in the United States. Bestowed annually by the Institute of Museum andLibrary Services (IMLS), this award recognizes institutions that deliver exceptional service to theircommunities. The library was recognized for innovative initiatives like HCPL Connected, Enhanced+ Library Cards, and its Mobile Outreach Librarian program. HCPL is also recognized as one of the best places to work, offering a supportive and inclusiveenvironment that fosters innovation, collaboration, and professional growth. Its dedication toemployee well-being, diversity, and community impact makes HCPL more than just a workplace, itswhere individuals can grow, inspire, and contribute to meaningful change. What you will do at Harris County Public Library The Accounting Assistant II is responsible for a variety of administrative, logistical, and accounting documents, such as invoices, departmental billings, employee reimbursements, and vendor statements; reviewing and coding financial information; compiling and reviewing information for accuracy; and maintaining records and other administrative duties needed to support the Financial Services department. Duties & Responsibilities Codes invoices; processes blanket requisitions and purchase orders; Prepares invoices for payment with proper account number; ensures all invoices are paid timely Processes employee reimbursement requests for travel Corresponds with departments and branch libraries regarding their invoices Calculate rates paid for purchases and all price extensions Prepares purchases and keeps the accounts balanced in the general ledger Submits orders to vendors Receives ordered supplies from delivery persons by inspecting packages and signing delivery receipts Verifies items billed against items ordered and received, and reconciles problems concerning orders and discrepancies through follow-up with the vendor and other departments Sorts, organizes, and unpacks shipments, matching shipments to packing slips and order records Sends materials to departments and branch libraries according to location codes Develops and maintains a variety of spreadsheets. Contact departments and branch libraries of origin to resolve documentation problems Assists in monthly, quarterly, and year-end closings, collecting and verifying financial data required to prepare income and expenditure statements and other financial reports Receives department records and prepares for archival or in-house storage in accordance with county and department policy Other duties as assigned Education High school diploma or equivalent from an accredited college or university Experience Three (3) years of experience working with accounts payable, purchasing, or inventory control of consumable supplies Three (3) years of experience working with personal computers, MS Windows, and a database manager and spreadsheet Additional Requirements Available and reliable transportation for work-related duties. Valid Texas Driver's License Candidates must complete a clerical skills test and achieve a minimum typing speed of 80% aptitude, 30 WPM with at least 80% accuracy Knowledge, Skills & Abilities Standard accounting principles and practices Accounts payable and general ledger processes and practices #J-18808-Ljbffr