Administrative Assistant
Sigma Systems
About the job Administrative Assistant
3702 Administrative Assistant, Boston, MA, 4-month Contract
Sigma Inc. is currently looking for an Administrative Assistant to work on-site with our team located in Boston, MA.
- Coordinate and support departmental events including Graduation Dinner, Research Day, Lunch & Learns, Guest Dinners, and Class Photo logistics
- Manage student onboarding processes including Kit Distribution, CAGS Orientation/Research Orientation
- Manage faculty on-boarding with Faculty Packets and faculty reviews
- Assist with academic functions such as Mock Boards, Course Scheduling, Registrar-related duties, and SLC Scheduling
- Maintain departmental calendars and scheduling, including Room Requests and meeting coordination for Faculty, Academic Affairs, and ISSO
- Track and approve Time Off requests for faculty
- Support accreditation and compliance initiatives including CODA preparation and documentation
- Facilitate the resident applicant interview process
- Coordinate Resident Travel arrangements and hotel accommodations (including faculty hotel logistics)
- Manage procurement and inventory functions such as ordering office supplies, research supplies, scrub ordering, and name plates through university procurement systems
- Oversee student administrative processes including SSN documentation handling, and VA Scholarship coordination
- Prepare and distribute Dashboards and departmental reports
- Assist faculty with drafting and processing Letters of Recommendation (LORs)
- Provide general administrative support including communication coordination, and meeting attendance as required
- Additional tasks as requested
Vacancy posted 4 days ago
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