Project Coordinator

Project Coordinator Job Level: W2T Consultant Job Location: Hybrid onsite Tuesday-Thursday (West Loop) Travel Expectations: 0% Job Classification: Temporary (W2T) Contractor In this role, you will: Manage complex Outlook calendars, meetings, travel arrangements, itineraries, and expense reporting. Coordinate team communications, distribution lists, employee announcements, recognitions, and organizational updates. Create and maintain reports, org charts, talent tracking documents, year-end feedback materials, and surveys. Prepare executive-level presentations, agendas, meeting notes, summaries, and follow-up actions. Support onboarding activities and maintain team rosters and resource tracking. Own and manage Teams and SharePoint sites, folders, and document repositories. Assist with project administration, including RAID log maintenance, invoicing, budget tracking, accruals, and contractor/vendor entries. Organize team meetings, workshops, and offsite events, ensuring effective planning and execution. Provide professional correspondence support and act as a key point of contact for internal and external stakeholders. Who You Are: 5+ years of experience in Executive Assistant, Administrative Coordinator, Program Coordinator, or similar support roles. Advanced proficiency with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams, and SharePoint). Strong communication, critical thinking, and relationship-building skills. Ability to manage confidential information with discretion and professionalism. Highly organized with exceptional attention to detail and follow-through. Proven ability to prioritize multiple tasks and meet deadlines in a dynamic environment. Quick learner with the ability to understand complex business processes. Experience planning meetings, workshops, and corporate events is highly desirable. Professional, reliable, proactive, and results-oriented. Experience supporting senior executives, PMO teams, or large-scale transformation programs. Experience tracking budgets, invoices, and project-related financial activities. Total Rewards: We proudly offer competitive compensation, and a comprehensive and well-rounded benefits package for full-time employees that have been designed to nourish your well-being. Benefits offered include health, dental & vision coverage, 401(k) with company match, life insurance, self-managed PTO, paid holidays, parental leave, and other unique incentives that celebrate your accomplishments. We also offer access to many voluntary benefits such as Flexible Spending Accounts, Critical Illness, Hospital Indemnity, Legal Services, as well as discounts on home, auto and pet insurance. Remote and Hybrid Work Time Off When You Need It Benefits That Flex Professional Development While benefits eligibility may vary for roles that are non full-time, we provide unique opportunities for growth, skill development, and more. Regardless of your role, you’ll be part of a collaborative environment where every team member contributes to our shared success. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veterans’ status, or any other characteristic protected by federal, state, or local laws. Reasonable accommodations are available for candidates during all aspects of the selection process. Please advise the talent acquisition team if you require accommodations during the application or interview process. #J-18808-Ljbffr International Executive Service Corps