Executive Assistant

Executive Assistant

Location: Iselin, NJ 08830 Duration: 10/26/2026–04/16/2027 Shift: Monday–Friday, 8:30 AM–5:00 PM Schedule: 40 hours/week, 5 days/week, Onsite Bill Rate: $23-$26/hr

Requirements

Required Experience

• Minimum 10 years of experience in a related field, including at least 2 years supporting top-level executives; a bachelor's degree may substitute for some required experience.
• Strong organizational skills, attention to detail, and ability to manage multiple assignments, prioritize tasks, work independently, and handle stressful situations.
• Experience with databases and spreadsheets.

Required Education

• High School Diploma, GED, or equivalent.

Preferred Education

• Associate's or Bachelor's degree; a Bachelor's degree is preferred, but equivalent experience will be considered.

Required Skills

• Strong proficiency in Google Workspace.
• Excellent written, verbal, and interpersonal communication skills.
• Problem-solving, organization, and attention to detail.
• Ability to work independently in a fast-paced environment and manage competing priorities.
• Diplomatic approach and commitment to supporting a culture of philanthropy.
• Ability to collaborate with development teams to maximize performance.

Preferred Experience

• Experience in a corporate environment.
• Experience supporting development teams and contributing to organizational or fundraising initiatives.

Responsibilities

• Schedule appointments, meetings, and conferences using computerized scheduling systems.
• Screen and prioritize calls, transfer calls, record messages, and route communications appropriately.
• Coordinate special projects, prepare memos, transcribe notes, conduct research, and create presentations.
• Generate reports, manage multiple projects, and prepare and monitor invoices and expense reports.
• Prepare and file correspondence, letters, memoranda, and reports.
• Handle sensitive and confidential information.
• Review and distribute mail, order office supplies, maintain inventory, and update departmental manuals and files.
• Assist with compiling and developing the annual budget as needed.
• Manage administrative issues and competing priorities while supporting executive-level responsibilities.