Legal Secretary

Overview Join Goodwin’s Global Operations Team, and make a real impact on a global scale. At Goodwin, we work with some of the world’s most successful and innovative investors, entrepreneurs and disruptors in the life sciences, private equity, real estate, technology and financial industries, and where they converge. All business professionals at the firm collaborate with colleagues from varied backgrounds and experiences, fostering an environment where cross‑functional learning, networking, and collaboration are at the core of what we do. Our Mission Here, we’re not just supporting a law firm; we’re partnering with attorneys and clients to deliver cutting‑edge solutions in high‑stakes litigation and dispute resolution, world‑class regulatory compliance and advisory services, and complex transactions. Our commitment to integrity, ingenuity, agility, and ambition drives us, and we’re proud to have been recognised as the “Best Business Team” by The American Lawyer. Professional Growth This is your opportunity to grow professionally in a dynamic, global environment, surrounded by forward‑thinking peers. About the Role As a Legal Secretary at Goodwin’s Life Science practice supporting Patent attorneys, you are at the heart of our operations, providing essential administrative and executive support to attorneys, paralegals and business leaders. This fast‑paced role requires strong organisational, communication and technical skills, and a firm‑first, client‑centric mindset. What You Will Do Administrative Support Managing calendars, arranging meetings, coordinating travel, organising meeting logistics including conference rooms, guests, equipment and catering, handling calls, emails and mail, preparing expense reports, and providing backup support to other secretaries. Document Preparation & File Management Proofreading and editing legal documents, correspondence, memos, and other communications; assisting with audit response letters; maintaining organised client and administrative files in the firm’s electronic document management system. Business Intake/Conflicts Opening new client and matter numbers, maintaining and editing matters, performing conflict checks, preparing engagement letters and coordinating signing through DocuSign. Time Entry/Billing Facilitating time entry for attorneys and paralegals, reviewing and releasing time, and supporting billing processes such as tracking deadlines and circulating pre‑bills. Who You Are High school diploma/GED required. College degree preferred but not required. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience supporting patent attorneys is preferred. Exceptional organisational skills for managing multiple tasks simultaneously. Outstanding written and verbal communication skills. Commitment to confidentiality and privacy. Committed to continuous learning and professional growth. Understanding of the firm’s structure and resources. Proactive in identifying improvement areas and suggesting changes. Strong analytical skills. Benefits and More Health, dental and vision insurance. Life and disability insurance. Retirement & Savings Plan. Emergency back‑up child and adult care. Paid vacation, sick time off and holidays. Professional development and career advancement opportunities. Employee recognition and reward programs. Employee wellness and assistance programs. Employee discounts and perks. This position is eligible for overtime: Yes. Target salary range for this position varies by location and is commensurate with relevant experience: Boston $67,200 – $110,400 Los Angeles $70,000 – $115,000 New York $71,400 – $117,300 Orange County $70,000 – $115,000 Philadelphia $63,000 – $103,500 San Diego $70,000 – $115,000 San Francisco $75,600 – $124,200 Santa Monica $70,000 – $115,000 #J-18808-Ljbffr Goodwin