Administrative Coordinator

Job Description

Job Description

We are looking for a highly organized Administrative Coordinator to support senior leaders and investor-facing activities in a fast-paced corporate environment. This is a Contract position that will focus on executive administration, meeting coordination, and document preparation within a capital markets setting. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage multiple priorities while maintaining a high-quality experience for internal and external stakeholders.

Responsibilities:
• Coordinate investor and leadership meetings, including scheduling, logistics, and preparation of materials
• Develop and format presentations, reports, and other documents used for investor communication and internal updates
• Oversee conference room scheduling and ensure meeting spaces are properly arranged for planned sessions
• Maintain organized digital and physical records related to office operations and investor documentation
• Provide direct support to senior executives through calendar oversight, appointment planning, and daily administrative coordination
• Assist with office relocation activities, including tracking logistics and coordinating workspace assignments as needed
• Handle day-to-day administrative tasks that support fundraising, investor relations, and broader office operations
• Serve as a detail-focused point of contact for inbound communication and help route requests efficiently