Site/Facilities Administrator

Job Description

Job Description

Site/Facilities Administrator Alternate/Related Job Titles

• Event Planner
• Office Manager
• Office Administrator
• Facilities Manager

Livermore, CA

Onsite

• Position Type: Contract
• Contract Duration: 6 months
• Pay Rate: $28.78 / Hour (USD)
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

This position provides comprehensive office management and site support. The role requires a highly organized, detail-oriented professional who can manage multiple priorities, drive day-to-day operations, and ensure a well-functioning, people-focused workplace environment with minimal supervision. This is a highly visible, people-facing role that requires frequent interaction, relationship-building, and active engagement with employees, visitors, and leadership.

• Oversee daily office operations to ensure an organized, efficient, and professional work environment
• Serve as a primary point of contact for employees, visitors, and vendors, fostering a welcoming and engaging office culture
• Actively engage with employees across the site, supporting a highly interactive, social office environment
• Lead, plan, and execute employee engagement initiatives and site events to support organizational culture
• Plan events and support various teams with their engagement plans
• Track, manage, and prioritize incoming requests, ensuring timely follow-up and resolution
• Compose, edit, and prepare professional correspondence and internal communications
• Manage meeting logistics for conference rooms, including scheduling, room coordination, and meeting support
• Greet and direct visitors/candidates while maintaining a welcoming and professional office atmosphere
• Greet visitors and direct them to the appropriate meeting rooms
• Arrange water, snacks, and other necessary items for meetings and events
• Support facilities and coordinate with vendors
• Maintain office supplies, equipment, and inventory, ensuring availability and cost efficiency
• Support internal teams with administrative coordination and special assignments

• Highly detail-oriented and exceptionally well-organized with strong follow-through
• Proven ability to manage multiple priorities and maintain smooth office operations independently
• Strong written and verbal communication skills
• Prior experience in event planning and people engagement
• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint
• Strong communication skills
• Comfortable interacting with employees at all levels
• Ability to work independently

• Experience in event planning and site employee engagement
• Proactive, self-starter ("go-getter") mindset
• Strong problem-solving and critical-thinking abilities
• Ability to anticipate needs and take initiative
• Professional demeanor with excellent interpersonal, customer service, and social engagement skills

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

• Interview process: Video interview followed by an on-site interview.
• This is NOT an Executive Admin role. The site is not looking for someone overqualified this position involves helping set up meeting spaces, ordering supplies, assisting with overall site communication, and keeping things running smoothly. Anyone accustomed to Executive Admin duties only will not want to stay in this role. The client is looking for someone who will learn the role and grow within the role and site.
• Selected candidate will start ASAP after screenings have cleared.

This global healthcare innovator has been advancing medical science for more than 140 years, developing life-changing technologies, diagnostics, nutritional science, and pharmaceutical products that reach patients in more than 160 countries. The organization's portfolio spans cardiovascular care, diabetes management, diagnostic testing, nutrition, and neuromodulation, with recognized brands that millions of people rely on every day. The company operates across four major business segments medical devices, nutritional products, diagnostics, and established pharmaceuticals with innovations that include groundbreaking continuous glucose monitoring technology, rapid diagnostic tests, minimally invasive cardiac devices, and nutritional solutions for patients across all life stages. Teams here span biomedical engineers, clinical scientists, regulatory affairs specialists, and commercial operations professionals, all supported by a culture grounded in inclusion and innovation; the organization is a certified Great Place to Work, with 80 percent of employees reporting it is a great place to work, well above the national average.

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

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#gttjobs

Global Technical Talent is a subsidiary of Chenega Corporation ( with over 1.3 billion US$ in revenue and 5800 US employees. We provide Total Talent Solutions, Global staffing, SOW, RPO, Direct Sourcing, and Global Payroll with physical offices in US, Canada, and India. GTT Digital headquartered in Toronto specializes in providing high-tech digital and banking talent to some of the nation’s largest financial institutions. As a leader in the staffing industry for over 22 years, we have become one of the largest staffing firms in the New England region, working with Fortune 500 clients and cutting-edge, technology-driven recruiting infrastructure.

We are a Native American-owned, economically disadvantaged corporation that highly values diverse and inclusive workplaces. Our clients and partners are among the most successful and innovative organizations in the world. Our top clients are Fortune 500 banking, insurance, and financial services firms, some of the nation’s largest life sciences, biotech, utility, and retail companies, and prestigious educational institutions in the Ivy League tier.


There is always a new opportunity for success when you look through all of the open job opportunities on our website’s career page. Just click on this link:


Awards

SIA’s Fastest Growing Staffing Firm: 2023 and 2015
SIA’s Best Staffing Firm to Work for: 2019 -2023
Inc 5000 Fastest Growing Private Company: 2023, 2022, 2016, 2015
Randstad Preferred Supplier: 2020 - 2023
TechServe Alliance Excellence Award. 2019
NH Business Magazines Fast 5 fastest growing companies
Ernst & Young Entrepreneur of the Year Finalist: 2015

Company Description

Global Technical Talent is a subsidiary of Chenega Corporation ( with over 1.3 billion US$ in revenue and 5800 US employees. We provide Total Talent Solutions, Global staffing, SOW, RPO, Direct Sourcing, and Global Payroll with physical offices in US, Canada, and India. GTT Digital headquartered in Toronto specializes in providing high-tech digital and banking talent to some of the nation’s largest financial institutions. As a leader in the staffing industry for over 22 years, we have become one of the largest staffing firms in the New England region, working with Fortune 500 clients and cutting-edge, technology-driven recruiting infrastructure.\r\n\r\nWe are a Native American-owned, economically disadvantaged corporation that highly values diverse and inclusive workplaces. Our clients and partners are among the most successful and innovative organizations in the world. Our top clients are Fortune 500 banking, insurance, and financial services firms, some of the nation’s largest life sciences, biotech, utility, and retail companies, and prestigious educational institutions in the Ivy League tier.\r\n \r\nThere is always a new opportunity for success when you look through all of the open job opportunities on our website’s career page. Just click on this link: \r\n \r\nAwards\r\n\r\nSIA’s Fastest Growing Staffing Firm: 2023 and 2015\r\nSIA’s Best Staffing Firm to Work for: 2019 -2023\r\nInc 5000 Fastest Growing Private Company: 2023, 2022, 2016, 2015\r\nRandstad Preferred Supplier: 2020 - 2023\r\nTechServe Alliance Excellence Award. 2019\r\nNH Business Magazines Fast 5 fastest growing companies\r\nErnst & Young Entrepreneur of the Year Finalist: 2015