Administrative Assistant

Job Description

Job Description

We are looking for a personable and organized Administrative Assistant to support a busy property management team in Massachusetts. This Long-term Contract opportunity is ideal for someone who enjoys working with residents, managing office workflows, and keeping information accurate and up to date. The role offers a fully onsite schedule and would suit someone who is comfortable balancing administrative tasks with resident-facing responsibilities.

Responsibilities:
• Manage day-to-day office support activities, including handling administrative tasks that keep operations running smoothly.
• Enter and maintain resident application information with a high degree of accuracy and attention to detail.
• Communicate with current and prospective residents by phone and in person, providing courteous and timely assistance.
• Coordinate and conduct unit showings while delivering a welcoming and attentive experience for prospective tenants.
• Update records and input property-related data into company systems, including Yardi after training is provided.
• Support leasing and property management processes by organizing documentation and tracking key information.
• Answer inbound calls, respond to routine inquiries, and direct requests to the appropriate team members when needed.• Previous experience in an administrative support role, ideally within leasing, property management, or a related office environment.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Strong data entry skills with the ability to maintain accurate records in a fast-paced setting.
• Comfortable interacting with residents and visitors in a detail-oriented, friendly, and service-oriented manner.
• Confidence using office technology and learning new software systems quickly.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities, stay organized, and work effectively in a fully onsite position.