Administrative Aide

Are you looking for your next career opportunity in the accounting field? Are you motivated and ready to serve the City of Jacksonville in the Finance Department in our fast-paced Accounting Division? Do you want to earn up to four (4) weeks’ leave each year, in addition to comprehensive city benefits with free and low-cost health, dental and vision options? If you answered “yes” to any of these questions, you need to complete your application now. Work for the city you love!!! The Finance Department is looking for an Administrative Aide to work in Grants and Contract Compliance Office. Eligible candidates may also be considered for roles within various departments of the City of Jacksonville. Did you know as a City of Jacksonville employee, you would also have twelve (12) paid holidays and a personal leave day as well? In addition to health insurance, dental, vision, life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments. This is administrative support work in coordinating, monitoring, and facilitating administrative actions and processes. The work requires a knowledge of administrative techniques, methods, and procedures and requires specialized skills in researching, compiling, analyzing, and presenting data, which is usually gained through a combination of training and related experience. Responsibilities may include overseeing and monitoring the work of others. Contacts require skills in understanding and influencing people and are important in resolving work related problems or complaints. The work is standardized in that tasks are covered by substantially diversified procedures and specialized standards, requiring the use of judgment in search for solutions or new applications. The work is performed in an office environment though an employee may be required to deliver or pick up mail, documents, supplies/materials, or work in the call center answering phones. Operates personal computers, copiers, and other standard office equipment. The physical demands consist mainly of moving from one work location to another, sitting, or standing at a work station for extended periods of time, using standard office equipment on an ongoing basis, and, dependent upon assigned work location, may be required to lift objects weighing up to 15 pounds. The work is performed under limited supervision where the work assignments are subject to established procedures, practices, precedents, methods, techniques, standards, and, or well-defined policies, and the worker plans and organizes the work, determines their own priorities, and the work is reviewed, usually after the fact, in terms of quality, volume, timeliness, and for adherence to established methods, standards, and policies. Researches, compiles data, prepares reports and correspondence. Prepares budgets, monitors expenditures, and purchases materials. Coordinates, monitors administrative matters such as tracking of legislation, processing of applications or case records, hiring of personnel, responding to complaints, or resolving work related problems. Recommends, coordinates, and implements administrative practices and procedures to facilitate work processes and accomplish unit activities. Interprets laws, rules, regulations, policies, for the purpose of answering inquiries, resolving complaints, or to resolve work related problems. Prepares correspondence relating to administrative activities for the purpose of presenting information or resolving complaints or work-related problems. Maintains administrative records and files. May oversee and monitor the work of others. Attends meetings to provide or clarify information, facilitate processes, resolve problems, or to represent superiors in important administrative matters. Operates standard office equipment such as personal computer using word processing, spreadsheet, database, and other related software, copiers, and related equipment. Demonstrates proficiency in the City of Jacksonville’s competencies. Performs related work as required. Knowledge of administrative practices, methods, and procedures relating to administrative support areas. Knowledge of the laws, ordinances, regulations, and departmental/divisional policies and procedures associated with assigned work. Knowledge of research and statistical methods and techniques. Ability to oversee and monitor the work of others. Ability to coordinate and monitor administrative activities. Ability to research and compile data, prepare written reports and correspondence. Ability to interpret laws, rules, and regulations. Ability to make and verify mathematical calculations. Ability to communicate effectively both orally and in writing. Ability to establish and maintain working relationships with other employees and the general public. Ability to operate standard office equipment such as personal computers using word processing, spreadsheet, database and other related software, copiers, and related equipment. Dependent upon assignment, ability to travel between various locations. Four years\' of education and/or experience in administrative work or related area.

LICENSING/CERTIFICATION/REGISTRATION:

Depending upon assignment, a valid driver’s license may be required prior to appointment and must be maintained during employment in this class. Depending upon assignment must qualify for prior to appointment, obtain, and maintain during employment in this class a City of Jacksonville Certification as a Public Driver.

OTHER REQUIREMENTS:

The probationary period for this class is six months. Depending on assignment, this classification performs safety-sensitive functions and is subject to pre-employment, random and other drug/alcohol testing programs as set forth in the City of Jacksonville\'s Drug Free Workplace Policy (0401). A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at Work history is required for all employment/volunteer work in which qualifications are being based. When meeting/basing qualifications on education, a copy of your college transcript, with your social blackout, is required with your application. U.S. transcripts do not need to be official, but must state your name, the school’s name, classes taken, grades received, type of degree, and date degree was conferred. Transcripts outside the U.S. must be converted to U.S. standards. The application system works best with Google Chrome or Edge with Chromium web browsers. Please try to apply using one of these browsers. To ensure you receive email notifications, be sure to make “View email address on click.appcast.io” a trusted sender. You may also track the status of your application and see notifications by logging into your account. For further information regarding the application process, please refer to the Frequently Asked Questions on the website. Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for post-secondary educational requirements, in employment and are encouraged to apply for positions being filled. If claiming veteran\'s preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: If a candidate believes he or she was not afforded the veteran’s preference, he or she may file a written complaint, within sixty (60) calendar days upon receipt of notification of the hiring decision, requesting an investigation to: Florida Department of Veterans Affairs Attention: Veterans’ Preference Coordinator 11351 Ulmerton Road, Suite 311-K Largo, FL 33778-1630 Email: View email address on click.appcast.io #J-18808-Ljbffr City of Jacksonville, FL