Administrative Assistant I - Div Gen Int Medicine

Administrative Assistant

The Administrative Assistant provides high-level administrative and operational support to the Research Program within the Division of General Internal Medicine. This role supports research faculty and staff by managing day-to-day logistics, coordinating activities, and ensuring efficient office operations in a fast-paced academic environment.

Responsibilities

• Provide administrative support, including calendar management, scheduling, and correspondence
• Coordinate large meetings and events, including room setup, catering, and audio/visual needs
• Process travel requests and reimbursements
• Support research space and facilities coordination
• Oversee office operations, including ordering and maintaining office supplies and vendor coordination
• Track and manage office and research equipment, including inventory and maintenance
• Handle incoming and outgoing mail, shipping, and courier services
• Support onboarding of new staff and assist with general program coordination
• Maintain compliance documentation, including certificate tracking and renewal of software licenses and subscriptions

Qualifications

• Associates Degree in Secretarial Science or related field, or HS/GED plus two years of related experience (Bachelors Degree preferred).
• 2-3 years administrative or medical office experience required

Preferred Skills

• 2+ years of administrative experience, preferably in an academic, healthcare, or research setting
• Strong organizational, multitasking, and problem-solving skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Ability to work independently and collaboratively with diverse teams
• High level of professionalism and discretion in handling confidential information
• Experience supporting research faculty or academic programs
• Familiarity with research operations
• Experience with office or facilities coordination

Non-Bargaining Unit, 040 - Div Gen Int Medicine MSH - ISM, Icahn School of Medicine

Compensation

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $22 - $34.5206 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.