Executive Administrative Assistant with Bookkeeping
UIG
Job Description
Job Description
UIG Tanks is located in Lake Forest near the 241 Toll Road. We offer a quiet, casual, and friendly office environment with a close-knit team.
Our standard office hours are 8:00 AM to 5:00 PM, Monday through Friday , with very rare overtime requirements.
We are looking for an organized and dependable Administrative Assistant to work closely with our Office Administrator and provide support to our President, CFO, Project Managers, and field teams.
A large part of this position involves accounts payable, accounts receivable, payroll support, and expense processing , so we are looking for someone who is comfortable working with numbers, keeping accurate records, and following up on outstanding items.
Some days are busy and fast-paced, while others provide time to catch up on projects and less urgent work. A positive attitude, flexibility, and a good sense of humor go a long way in our office.
Primary Responsibilities
- Process Accounts Payable and Accounts Receivable
- Prepare and process customer invoices
- Monitor outstanding receivables and follow up with clients regarding payment
- Assist with weekly payroll processing and payroll-related documentation
- Process employee expense reports and supporting documentation
- Review and reconcile company credit card statements
- Maintain accurate accounting and administrative records
- Assist with other accounting and financial administrative tasks as needed
Office & Administrative Responsibilities
- Greet visitors and assist guests coming into the office
- Handle light incoming phone duties and relay messages
- Communicate with office vendors and coordinate routine office services and maintenance
- Assist with shipping and receiving through FedEx, UPS, DHL, and other carriers
- Assist with travel arrangements
- Provide administrative support to the President, CFO, Project Managers, and field teams
- Assist other team members with special projects and general administrative duties as needed
Our Ideal Candidate
- Has previous experience with Accounts Payable and Accounts Receivable
- Is comfortable following up professionally with customers regarding outstanding invoices
- Has strong organizational skills and excellent attention to detail
- Is comfortable working with numbers and financial records
- Is proficient with Quickbooks, Microsoft Excel, Word, Outlook, and Adobe Acrobat
- Can prioritize responsibilities and work independently without needing constant direction
- Is dependable and willing to pitch in wherever needed
- Enjoys supporting a small, close-knit team
- Brings a positive attitude and a good sense of humor to the workplace
- Notary Public a Plus!
We are looking for someone who wants more than just their next job—we'd love to find someone who is looking for a long-term home with a great group of people.
\nCompany DescriptionUIG Tanks is a leading industrial construction company specializing in the sales and installation of Bolted Water Storage Tanks. With a strong presence in the market, we provide innovative solutions to meet the water storage needs of various industries. Our commitment to quality, reliability, and customer satisfaction has earned us an excellent reputation in the industry. Privately held with over 50 years with the same management! Learn more at
Company Description
UIG Tanks is a leading industrial construction company specializing in the sales and installation of Bolted Water Storage Tanks. With a strong presence in the market, we provide innovative solutions to meet the water storage needs of various industries. Our commitment to quality, reliability, and customer satisfaction has earned us an excellent reputation in the industry. Privately held with over 50 years with the same management! Learn more at
Vacancy posted 5 days ago
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