Legal Assistant - Litigation
CivicMinds, Inc
Job Description
We are seeking a Legal Assistant to join the Litigation practice group in our Pittsburgh office. This position will work closely with associates, shareholders, and paralegals on the full administrative duties. Some of the key anticipated responsibilities are listed below:
We are seeking a Legal Assistant to join the Litigation practice group in our Pittsburgh office. This position will work closely with associates, shareholders, and paralegals on the full administrative duties. Some of the key anticipated responsibilities are listed below:
- Support attorneys and paralegals on administrative items including receiving and opening mail. Distributing the mail to the appropriate attorneys and paralegals.
- Transcription of dictation for some attorneys for correspondence including letters to clients, engagement letters, and memos to clients and client files.
- Draft discovery in addition to pleadings.
- Complete monthly expense reports and credit card statements, scanning, and printing documents.
- Maintain electronic and physical client files.
- Maintain attorney's calendars by setting appointments, coordinating schedules, and setting up meetings, pleadings, electronic filing.
- Answer phones and communicating with courts and prothonotaries.
- Draft and review legal correspondence. Proofread, correct grammar, spelling, punctuation, and formatting.
- Format briefs and pleadings. Create an automated table of contents.
- Finalize all forms of documents, correspondence, pleadings, and reports.
- File pleadings in state and federal court (both electronic and mailing).
- Perform conflicts checks and other administrative tasks necessary for the creation of new client or matter files.
- Ability to redact, add legends and bates labels to documents in preparation for production.
- Enter attorney's billable time.
- Request checks and paying invoices.
- Assist the support team with coverage for receptionist or other secretaries.
Required Qualifications - High school or equivalent
- Three (3) or more years of experience as a Legal Assistant or related experience
- Experience using PACER to search dockets, party information, and download pleadings.
- Experience with state filings and familiarity with various county and prothonotary websites.
- Excellent communication skills
- Solid writing and editing skills with a focus on developing thoughtful and persuasive messaging
- Ability to work in and adapt to a fast-paced work environment
- Strong organizational, time management, and project management mindset
- Experience with Microsoft Office Outlook, Excel, Word, and other software
- Experience with PDFdocs or Adobe
- Driven self-starter with a proactive approach to supporting counsel
- Commitment to professionalism, cooperation, and teamwork
Vacancy posted 15 hours ago
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