Office Manager / Administrative Assistant
$35 - $40 per hourCareer Group
Our client, a fast-growing AI company, is seeking a proactive Office Manager / Administrative Assistant to be the backbone of their office. You’ll make sure the space is stocked, organized, and welcoming, while supporting the Executive Assistant to the CEO with day-to-day tasks. This role is perfect for someone proactive, dependable, curious, and ready to learn in a fast-paced, fun, and team-oriented environment. About the Role This is an 8 week contract role based in Palo Alto, CA. Pay will be $35-$40/hr. Responsibilities Ensure the office is clean, tidy, and presentable at all times Keep common areas, conference rooms, and kitchens in top shape throughout the day Order and restock supplies, snacks, and drinks; keep the fridge organized and well‑stocked Coordinate team lunches each Friday for the upcoming week, accommodating dietary needs and preferences Greet and escort guests to the appropriate team members, creating a warm and professional first impression Book conference rooms, prepare spaces for meetings, and ensure all necessary materials are ready Assist the Executive Assistant to the CEO with administrative tasks Support the team by helping wherever needed, whether that’s setting up a meeting space or organizing an event Anticipate needs before they arise and find creative, efficient solutions to keep operations smooth Qualifications 1–3 years in office coordination, facilities management, or administrative support (or demonstrated ability to learn quickly) Proven reliability — people can count on you to follow through Highly proactive with strong organizational and multitasking skills Friendly, approachable, and a team player who enjoys helping others succeed Excellent communication and interpersonal skills Comfortable working onsite full‑time in a fast‑paced environment We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: #J-18808-Ljbffr
$65k - $95k
...looking for a proactive, organized, and highly discreet Office Manager/Executive Administrative Assis to anchor our business operations and support... ...+ years of experience in office management, executive assistance, or business operations. (Semiconductor or tech industry...SuggestedFor contractorsWork at officeWork from homeFlexible hoursInternational Executive Service Corps
Santa Clara, CA5 days ago- ...Responsibilities: Document Management Create CDA’s, print, process... ...up for employees’ birthdays Office and kitchen supplies – track... ...on meeting and staff events Administration Support Research credits and... ...staff Monitor janitorial staff Assist calendaring for ET and HR...SuggestedFull timeTemporary workWork at office
TargetCW Sandbox
Mountain View, CA5 days ago $24 per hour
...But this isn’t your average doctor’s office. We’re on a mission to transform healthcare... ...for preventive care, chronic care management, common illnesses and mental health... ...As a Member Support Specialist (Administrative Assistant) you will be an ambassador for patients...SuggestedHourly payFull timeTemporary workWork at officeWeekend work$30 - $40 per hour
...technology-focused venture capital firm is seeking an Executive Assistant & Office Manager to support Partners and help maintain daily office operations. This role combines executive support, office administration, reception duties, event coordination, and general...SuggestedLong term contractWork at officePasona NA
Palo Alto, CA4 days ago- ...Description We are looking for a highly organized Executive Assistant & Office Manager to support our leadership team and oversee the day-to-day... ...our Palo Alto office. This role combines executive-level administrative support with hands‑on office management responsibilities...SuggestedWork at office3 days per week
Insight Global
Palo Alto, CA2 days ago - Compass Group, North America is seeking a Full Time Office Admin Personnel in Palo Alto, California. In this role, you will perform essential office duties, manage communications and assist in administrative tasks while ensuring smooth operations in the workplace. The ideal...Full timeWork at office
- ...Executive Assistant/Office Manager Early-stage venture firm investing in deep tech, health tech, and software is looking for an Executive... ...coordination and scheduling, booking travel, and ad hoc administrative tasks while also managing their office space, overseeing...Work at officeMonday to Thursday
- Job Summary We are looking for a service‑mindful Assistant Front Office Manager to lead and inspire our Front Office team. In this role you will train, supervise, and mentor new hires, setting them up for success while interacting with guests daily. You will lead by example...Flexible hoursAfternoon shift
- Pasona N A, Inc. is looking for an Executive Assistant & Office Manager in Palo Alto, California. This role supports Partners by managing calendars, organizing office operations, and serving as the primary receptionist. The ideal candidate should have strong organizational...Work at office
$150k - $170k
Executive Assistant to Team & Office Manager Maven Recruiting Group | Posted Mar 9 | Mountain View, CA | Full-time About the Role A boutique venture capital firm is seeking an exceptional Executive Assistant / Office Manager to support a senior Partner and their broader...Full timeWork at office- A leading startup based in Palo Alto is seeking an organized Executive Assistant & Office Manager to support the leadership team. Responsibilities include managing executive calendars, coordinating meetings and travel, and overseeing day-to-day office operations. The ideal...Work at office3 days per week
- ESFM® USA is seeking a full-time Office Administrator in Palo Alto, CA. This role involves a variety of clerical duties, including customer service responsibilities, answering phones, and managing schedules. The ideal candidate will have experience in customer service and...Full timeWork at office
- ...Pasona N A, Inc. in Palo Alto is seeking an Executive Assistant & Office Coordinator to manage complex calendars and support senior-level executives. This role requires strong organizational and communication skills, along with proficiency in Microsoft Office applications...Full timeWork at office
Pasona NA
Palo Alto, CA5 days ago $100.02k - $124.52k
...Stanford University is seeking an Executive Office Administrator to administer and support programs or functions of the Executive Suite under the supervision of the Director of Finance and Administration (DFA). Duties include: Independently implement, administer and evaluate...Work at officeAfternoon shiftStanford University
Palo Alto, CA6 hours ago$95k - $145k
...driven engineers with experience across aerospace, robotics and self-driving cars working to make this future a reality. As the Office Manager at Reliable Robotics, you will be a part of the People team and will report to the VP, Business & People Operations. Your...Permanent employmentWork at officeRelocationReliable Robotics Corporation
Mountain View, CA5 days ago- Office Manager & Administrative Coordinator Location: SFBA|Department: G&A|Job Type: Full-Time About Aria Networks Aria Networks delivers Networks that Think. The next frontier in AI networking, made possible by advances in fine‑grain telemetry, AI, and cloud. Aria is...Full timeContract workWork at office
- Office Manager Permanent position for an Office Manager in Palo Alto general dental office. The office is open for patients M-Thurs 740-5. Friday is a flexible admin day from 740-5. Utilizes Open Dental as the software. Offers benefits.Permanent employmentWork at officeFlexible hours
Mayday Dental Staffing
Palo Alto, CA1 day ago $20 - $25 per hour
...-on, onsite role at our Mountain View headquarters. As Office Manager, you are the steady force that keeps the office running... ...and ensure a safe, clean, and functional workspace. Administrative Support: Assist with scheduling, meeting coordination, and document preparation...Full timeWork at officeDay shiftCyngn
Mountain View, CA3 days ago$30.35 per hour
...Job Title Substitute Office Clerk, Substitute District Office Secretary, Substitute K-8 School Secretary, Substitute Instructional Assistant, Substitute Instructional Assistant - Special Education $30.35 hr - Substitute Office Clerk $30.04 hr - Substitute District...Work at officeLos Altos School District
Los Altos, CA4 days ago- ...We’re looking for an exceptional Executive Assistant and Office Manager who thrives in fast‑paced, high‑ambiguity environments. You’ll be the operational backbone of our Newark office — keeping founders focused, the team running smoothly, and the office humming. Executive...Work at office
queue
Newark, CA2 days ago $20 - $25 per hour
...please read on! WHAT THIS ROLE WILL DO Supervision of the Department Organize/Manage daily & nightly Box Office operations (Will Call, Guest List, Ticket Sales, Ticket Scanning, etc.) Assist and support box office staff in any of their job functions, as needed Ensure positive...Hourly paySeasonal workWork at officeLocal areaWorldwideRelocationFlexible hoursNight shiftWeekend workDormont Manufacturing Company
Mountain View, CA4 days ago$30 - $35 per hour
...oriented and customer service-focused Business Office Assistant to join our team! In this role you will provide administrative support to the Business Office, Sales &... ...and customer service skills. Ability to manage multiple priorities, meet deadlines, and maintain...Hourly payFull timeWork at officeMonday to FridayLife Care
Mountain View, CA22 days ago$40 per hour
...Ventures alumni companies We’re hiring an Office Manager to support our internal business... ...person and remote employees Providing administrative support directly to the CEO as well as... ...meetings, events, and office logistics Assisting in onboarding/offboarding of employees...Part timeWork at officeRemote work3 days per weekStanfordclimateventures
Palo Alto, CA3 days ago- ...Under the direction of the Administrator, the Business Office Manager manages all business functions and personnel including but not limited to accounts... ...problem accounts to Corporate level personnel for assistance in resolving, as needed e. Conducts follow-up on delinquent...Full timeContract workWork at officeLocal areaImmediate start
Blossomsrnc
Mountain View, CA4 days ago - ...Member Support Specialist (Administrative Assistant) As a member support specialist (administrative... ...will be an ambassador for patients in office, with a mastery of human connection and... ...the practice coordinator, operations manager, or in office providers. One MedicalWork at office
- ...Summary The General Clerk III provides administrative and applicant-processing support to Army... ..., fax equipment, and other standard office equipment. Safeguard personally identifiable... ...of administrative, clerical, records‑management, customer‑service, data‑entry, medical‑...Civilian ContractorFull timeContract workFor contractorsWork at officeLocal areaMonday to Friday
Summit Technologies
Mountain View, CA1 day ago $48.08 - $55.29 per hour
Senior Administrative Assistant/Executive Assistant, Investment Management About the Opportunity We are seeking a highly organized and proactive Senior Administrative... ...work onsite in our Palo Alto or San Francisco office in accordance with our hybrid working policy....Work at office- ...Job Description Executive Assistant At Dell, we understand... ...attention to detail. Our Executive Administrative Support team plays a crucial... ..., support expense report management, including submission for... ...and related coordination Office Administration: Welcome...Work at officeWorldwide
Dell
Palo Alto, CA5 days ago $35 - $37 per hour
...Executive Administrative Assistant III (Korean Bilingual) POSITION TYPE: Full Time (W2) LOCATION:... ...administrative support to the executive: Manage complex scheduling and other affairs... ...support to the team: Supervise general office duties such as ordering supplies,...Full timeTemporary workWork at officeWorldLink
Mountain View, CA7 days ago$105k - $115k
...Administrative Program Support Stanford University is one of the world... ...under general supervision of the Assistant Vice Provost. Anticipate the needs of this senior level manager (subsequently referred to as... ...files, shared documents, and office systems; oversee supplies and...Work at officeRemote workFlexible hoursStanford
Stanford, CA1 day ago
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