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Executive Assistant & Office Coordinator

Pasona NA

Pasona N A, Inc. in Palo Alto is seeking an Executive Assistant & Office Coordinator to manage complex calendars and support senior-level executives. This role requires strong organizational and communication skills, along with proficiency in Microsoft Office applications. The ideal candidate will thrive in a dynamic environment, ensuring seamless office operations while managing relationships with vendors and stakeholders. Expected commitment is full-time, onsite, through December 2026, with potential for extension. #J-18808-Ljbffr

Vacancy posted 5 days ago
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