Executive Assistant & Office Coordinator
Pasona NA
Pasona N A, Inc. in Palo Alto is seeking an Executive Assistant & Office Coordinator to manage complex calendars and support senior-level executives. This role requires strong organizational and communication skills, along with proficiency in Microsoft Office applications. The ideal candidate will thrive in a dynamic environment, ensuring seamless office operations while managing relationships with vendors and stakeholders. Expected commitment is full-time, onsite, through December 2026, with potential for extension. #J-18808-Ljbffr
Vacancy posted 3 days ago
Similar jobs that could be interesting for youBased on the Executive Assistant & Office Coordinator in Palo Alto, CA vacancy
- ...set up, clean up for employees’ birthdays Office and kitchen supplies – track inventory,... .../ staff Monitor janitorial staff Assist calendaring for ET and HR Create fed ex... ...years of experience supporting multiple executives, including CEO, CFO, SVP/VP’s BS degree...SuggestedFull timeTemporary workWork at office
TargetCW Sandbox
Mountain View, CA3 days ago $30 - $40 per hour
...A technology-focused venture capital firm is seeking an Executive Assistant & Office Manager to support Partners and help maintain daily office... ...support, office administration, reception duties, event coordination, and general operational support. The ideal candidate is...SuggestedLong term contractWork at officePasona NA
Palo Alto, CA3 days ago- ...Executive Assistant/Office Manager Early-stage venture firm investing in deep tech, health tech, and software is looking for an Executive... ...with light support to two others on the team with calendar coordination and scheduling, booking travel, and ad hoc administrative...SuggestedWork at officeMonday to Thursday
- Bloom Talent is seeking an Executive Assistant/Office Manager to support 3 General Partners and two Associates in Palo Alto. The role blends calendar... ...hybrid, in-office setting from Monday to Thursday. You'll coordinate meetings, manage vendors, plan events and dinners, track...SuggestedWork at office
- ...private organization to identify a polished and motivated Executive Assistant / Office Manager to support senior leadership in a small,... ...including calendar management, scheduling, and complex travel coordination Assist with both professional and personal administrative...SuggestedWork at office
- Pasona N A, Inc. is looking for an Executive Assistant & Office Manager in Palo Alto, California. This role supports Partners by managing calendars, organizing office operations, and serving as the primary receptionist. The ideal candidate should have strong organizational...Work at office
- A reputable private organization is seeking an Executive Assistant / Office Manager to support senior leadership in a professional office environment. The role involves a blend of business and personal executive support with office management responsibilities. The ideal...Work at office
- Office Manager & Administrative Coordinator Location: SFBA|Department: G&A|Job Type: Full-Time About Aria Networks Aria Networks delivers Networks that... ...Document Management: Maintain an organized repository of executed and in‑progress legal documents, tracking status,...Full timeContract workWork at office
- Compass Group, North America is seeking a Full Time Office Admin Personnel in Palo Alto, California. In this role, you will perform essential office duties, manage communications and assist in administrative tasks while ensuring smooth operations in the workplace. The ideal...Full timeWork at office
$32.21 - $40 per hour
...EXECUTIVE AND OPERATIONS ASSISTANT Our Mission We exist to uplift Latinx families in East Palo Alto... ...Assistant will manage schedules, coordinate meetings and events, support internal... ...administrative systems and workflows. Manage office supplies and event-related purchases...Hourly payPart timeWork at officeLocal areaRemote work10 hours per weekAfternoon shiftNuestra Casa de East Palo Alto
East Palo Alto, CA2 days ago- ...Executive Assistant Are you ready to build your career by joining a global financial institution? If so, our client is hiring an Executive... ..., resolving conflicts and prioritizing effectively. Coordinate internal and external meetings, calls, and video conferences...Contract workTemporary workFlexible hours
Hired by Matrix
Menlo Park, CA2 days ago - ...Executive Assistant to an Investment Partner & Chief Commercial Officer Menlo Park | In Office 5 Days/Week A respected venture capital firm based in Menlo Park is... ...requiring action, judgment, and timely follow-up. Coordinate and manage high-level meetings with portfolio...Work at officeShift work
Dali & Associates Recruiting
Menlo Park, CA1 day ago $150k - $160k
...equity firm is seeking a polished and proactive Executive Assistant to support the Founder as the firm opens and scales its new office on the Peninsula. This is an exciting... ...complex calendar management and scheduling Coordinate detailed domestic and international travel...Work at officeRemote workFlexible hoursShift workCareer Group
Menlo Park, CA4 days ago$180k - $200k
...About the job Maya - Executive Assistant Bespoke Private Service Job Description Reports To: The... ...Overview A dynamic, high-functioning family office seeks an exceptional Executive... ...operation, managing complex schedules, coordinating extensive travel for the Principal, and...Full timeWork at officeImmediate startRemote workFlexible hoursBespoke Private Service
Atherton, CA2 days ago- ...Executive Assistant – Full Time Location: Menlo Park Overview We are seeking a proactive and highly organized Executive Assistant... ...support to executives, including calendar management, meeting coordination, and travel arrangements Act as a gatekeeper and liaison...Full time
HIKINEX
Menlo Park, CA4 days ago $75k - $95k
...currently has an excellent opportunity for an Executive Assistant (Practice Innovation Assistant) based in any of Orrick's West Coast U.S. offices (Los Angeles, Orange County, Portland,... .... They proactively manage workflows, coordinate projects, and ensure seamless execution...Temporary workWork at officeTrial periodFlexible hours3 days per weekOrrick Herrington & Suttcliffe
Menlo Park, CA15 hours ago- ...About the Role We’re looking for an exceptional Executive Assistant and Office Manager who thrives in fast‑paced, high‑ambiguity environments. You... ...environment that helps the team do their best work Coordinate team events, off‑sites, and culture moments People & Operations...Work at office
Doist
Newark, CA15 hours ago $90k - $160k
...goal of enabling human life on Mars. EXECUTIVE ASSISTANT (STARLINK) Starlink is revolutionizing... ...role, you will manage complex schedules, coordinate cross-functional initiatives, and... ...5+ years of experience with Microsoft Office applications and project management software...Permanent employmentTemporary workWork at officeWeekend workUnited States Digital Space LLC
Palo Alto, CA15 hours ago$40 per hour
...Executive Assistant Schedule: Monday to Friday, 8:00 AM to 5:00 PM (9:00 AM to 6:00 PM acceptable... ...while ensuring smooth day-to-day office operations in a professional environment... ...Duties Manage calendars; schedule and coordinate meetings and appointments Serve as primary...Contract workH1bWork at officeLocal areaMonday to FridayConfidential Company
Palo Alto, CA4 days ago$125k - $140k
...sharp, experienced, and professional Executive Assistant and will play a vital role in ensuring... ...across multiple time zones. Seamlessly coordinate extensive domestic and international travel... ...settings. Proficient in Microsoft Office Suite; Salesforce experience is a plus...Casual workWork at officeICONIQ
Palo Alto, CA2 days ago$75k - $125k
...Executive Assistant With over 2,800 lawyers in 27 key business centers around the world, Freshfields... ...Proactive diary management including coordinating and arranging meetings ensuring fee... ...and excellent knowledge of Microsoft Office including Word, PowerPoint, Outlook...Work at officeLocal areaFlexible hoursFresh Fields
Palo Alto, CA4 days ago$45.23 - $51.03 per hour
...Join to apply for the Executive Assistant role at Stanford University School of Medicine Stanford University School of Medicine provided... ...or special equipment requests and/or vendor selection. Coordinate complex office moves. Plan and coordinate routine remodeling and...Hourly payFull timeTemporary workWork at officeStanford University School of Medicine
Palo Alto, CA4 days ago$40 - $45 per hour
...Executive Assistant Pay Rate Range: $40.00 - $45.00/hr. (W2) (DOE) Employment Type: Contract (Potential... ...comprehensive administrative and office support in a fast-paced professional... ...operations, calendar management, meeting coordination, and general administrative functions....Full timeContract workTemporary workWork at officeMonday to FridayTekberry
Stanford, CA3 days ago$80k - $110k
...Executive Assistant at Drivemode Join to apply for the Executive Assistant role at Drivemode .... ...confidential files and documents Plan and coordinate meetings, conferences, and company... ...Workplace Experience team to support general office operations Manage maintenance of...Full timeWork at officeFlexible hoursDrivemode
Mountain View, CA2 days ago$130k - $150k
...Executive Assistant to Co-Founder Location Palo Alto, CA (5 Days Onsite) Compensation $130,000–$150,000 Base Salary DOE + Incredible Benefits... ...prioritizing competing requests and business initiatives. Coordinate complex domestic and international travel, creating...Shift workMaven Recruiting Group
Palo Alto, CA1 day ago$70k - $100k
...Executive Assistant WindBorne Systems is supercharging weather forecasts with a unique proprietary... ...running smoothly, balancing strategic coordination with operational excellence. You'll... ...insurance Unlimited PTO Stock Option Plan Office food and beverages Salary $70,000-$100...Work at officeWindBorne Systems
Mountain View, CA4 days ago$90k - $110k
...smarter and deliver better care. The Executive Assistant provides high-level administrative support... ...at Cognita and Mosaic, with onsite coordination responsibilities at Cognita HQ. This role... ...professionalism. Support day-to-day office needs and help maintain an efficient,...Work experience placementWork at officeShift workAccess Radiology Inc
Palo Alto, CA3 days ago$35 - $37 per hour
...the place for you. We are seeking an Executive Administrative Assistant III who is fluent in Korean and... ...support to the team: Supervise general office duties such as ordering supplies,... ...Assist in office event planning and coordinating. Assist with new hire/dispatcher...Full timeContract workWork at officeWorldLink
Mountain View, CA2 days ago- ...following a major funding round. About The Role We’re hiring an Executive Operations Lead to build and run the operating system for our... ...approvals Establish clean rhythms for board and investor coordination Long-Term Impact - 12+ Months: Build a scalable executive operations...Immediate startFlexible hours
SupportFinity
Menlo Park, CA1 day ago - ...Senior Executive Assistant We're seeking a highly experienced Senior Executive Assistant to... ...comprehensive support to our Chief Operating Officer (COO). This role is ideal for someone... ...schedule to optimize productivity. Coordinate with internal and external...WorldwideShift work
Colorwave Inc
Mountain View, CA7 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Executive Assistant & Office Coordinator. Be the first to apply!
Related searches
- executive assistant to ceo Palo Alto, CA
- executive assistant Palo Alto, CA
- executive legal assistant Palo Alto, CA
- executive team assistant office manager Palo Alto, CA
- executive assistant to chief executive officer Palo Alto, CA
- executive assistant to president Palo Alto, CA
- office administrator executive assistant Palo Alto, CA
- personal executive assistant Palo Alto, CA
- executive assistant pa Palo Alto, CA
- executive assistant communications Palo Alto, CA