Executive Assistant & Office Coordinator
Pasona NA
Pasona N A, Inc. in Palo Alto is seeking an Executive Assistant & Office Coordinator to manage complex calendars and support senior-level executives. This role requires strong organizational and communication skills, along with proficiency in Microsoft Office applications. The ideal candidate will thrive in a dynamic environment, ensuring seamless office operations while managing relationships with vendors and stakeholders. Expected commitment is full-time, onsite, through December 2026, with potential for extension. #J-18808-Ljbffr
- ...set up, clean up for employees’ birthdays Office and kitchen supplies – track inventory,... .../ staff Monitor janitorial staff Assist calendaring for ET and HR Create fed ex... ...years of experience supporting multiple executives, including CEO, CFO, SVP/VP’s BS degree...SuggestedFull timeTemporary workWork at office
$30 - $40 per hour
...A technology-focused venture capital firm is seeking an Executive Assistant & Office Manager to support Partners and help maintain daily office... ...support, office administration, reception duties, event coordination, and general operational support. The ideal candidate is...SuggestedLong term contractWork at office- ...private organization to identify a polished and motivated Executive Assistant / Office Manager to support senior leadership in a small,... ...including calendar management, scheduling, and complex travel coordination Assist with both professional and personal administrative...SuggestedWork at office
$60k - $80k
Office Manager / Executive Assistant Our client, a well-established private equity firm located in Menlo Park, CA, is seeking a driven and proactive... ..., expense management, and calendar scheduling. Coordinate full meeting logistics, including equipment setup, material...SuggestedWork at officeMonday to Friday$75k - $125k
...Executive Assistant With over 2,800 lawyers in 27 key business centers around the world, Freshfields... ...Proactive diary management including coordinating and arranging meetings ensuring fee... ...and excellent knowledge of Microsoft Office including Word, PowerPoint, Outlook...SuggestedWork at officeLocal areaFlexible hours$125k - $140k
...sharp, experienced, and professional Executive Assistant and will play a vital role in ensuring... ...across multiple time zones. Seamlessly coordinate extensive domestic and international travel... ...settings. Proficient in Microsoft Office Suite; Salesforce experience is a plus...Casual workWork at office$45.23 - $51.03 per hour
...Join to apply for the Executive Assistant role at Stanford University School of Medicine Stanford University School of Medicine provided... ...or special equipment requests and/or vendor selection. Coordinate complex office moves. Plan and coordinate routine remodeling and...Hourly payFull timeTemporary workWork at office$40 per hour
...Executive Assistant Schedule: Monday to Friday, 8:00 AM to 5:00 PM (9:00 AM to 6:00 PM acceptable... ...while ensuring smooth day-to-day office operations in a professional environment... ...Duties Manage calendars; schedule and coordinate meetings and appointments Serve as primary...Contract workH1bWork at officeLocal areaMonday to Friday- ...Recursive, and Thinking Machines. What we're looking for Odyssey is seeking someone to support our leadership team across executive logistics, office operations, and day‑to‑day execution. This is a hands‑on, high‑trust role for someone who is fast‑moving, highly...Work at office
- ...opportunity to join Cyara at an exciting stage of growth as Executive Assistant to the CEO. As a trusted partner to the CEO and Executive... ...are executed, and the business operates effectively. You'll coordinate executive activities, manage critical communications, support...Remote workFlexible hours
$180k - $200k
...About the job Maya - Executive Assistant Bespoke Private Service Job Description Reports To: The... ...Overview A dynamic, high-functioning family office seeks an exceptional Executive... ...operation, managing complex schedules, coordinating extensive travel for the Principal, and...Full timeWork at officeImmediate startRemote workFlexible hours- ...Senior Executive Assistant We're seeking a highly experienced Senior Executive Assistant to provide... ...support to our Chief Operating Officer (COO). This role is ideal for someone... ...'s schedule to optimize productivity. Coordinate with internal and external stakeholders...WorldwideShift work
$35 - $37 per hour
...the place for you. We are seeking an Executive Administrative Assistant III who is fluent in Korean and... ...support to the team: Supervise general office duties such as ordering supplies,... ...Assist in office event planning and coordinating. Assist with new hire/dispatcher...Full timeContract workWork at office$90k - $110k
...smarter and deliver better care. The Executive Assistant provides high-level administrative support... ...at Cognita and Mosaic, with onsite coordination responsibilities at Cognita HQ. This role... ...professionalism. Support day-to-day office needs and help maintain an efficient,...Work experience placementWork at officeShift work$70k - $100k
...Executive Assistant WindBorne Systems is supercharging weather forecasts with a unique proprietary... ...running smoothly, balancing strategic coordination with operational excellence. You'll... ...insurance Unlimited PTO Stock Option Plan Office food and beverages Salary $70,000-$100...Work at office- ...Executive Assistant Are you ready to build your career by joining a global financial institution? If so, our client is hiring an Executive... ..., resolving conflicts and prioritizing effectively. Coordinate internal and external meetings, calls, and video conferences...Contract workTemporary workFlexible hours
$75k - $105k
...looking for a detail-oriented and proactive Executive Assistant to provide high-touch support to our... ...supporting HR recruiting coordination. This is an on-site role suited to someone... ...broader team. This position is 100% in-office (Monday through Friday) at our Mountain...Work at officeLocal areaWork from homeMonday to Friday$80k - $130k
...professional to partner closely with our executives and ensure their day runs seamlessly.... ...five days a week at our Mountain View, CA office. What you’ll do Own scheduling for... ...manage deadlines Support planning and coordination of company‑wide meetings and initiatives...Work at office$75k - $95k
...currently has an excellent opportunity for an Executive Assistant (Practice Innovation Assistant) based in any of Orrick's West Coast U.S. offices (Los Angeles, Orange County, Portland,... .... They proactively manage workflows, coordinate projects, and ensure seamless execution...Temporary workWork at officeTrial periodFlexible hours3 days per week$110k - $150k
...validation of the idea, experienced back‑office operational support, and our team’s AI... ...Ng’s Chief of Staff, the Senior Executive Assistant will work in close partnership with the... ...work both independently and in close coordination with the Chief of Staff. Responsibilities...Work at officeFlexible hours$80k
...What We’re Looking For We are seeking a highly experienced Executive Assistant & Office Manager to support our CEO directly and serve as the... ..., and rules to optimize responsiveness and productivity. Coordinate and prepare materials for meetings, board interactions, and...Work at officeMonday to FridayFlexible hours- ...Executive Assistant Salesforce is the #1 AI CRM, where humans with agents drive customer success... ...in an organized, efficient way. Coordinate internal and external meetings including... ...AND be willing to go into an office on a hybrid basis (3x /week). For candidates...Work at officeFree visa3 days per week
$80k - $110k
...Executive Assistant at Drivemode Join to apply for the Executive Assistant role at Drivemode .... ...confidential files and documents Plan and coordinate meetings, conferences, and company... ...Workplace Experience team to support general office operations Manage maintenance of...Full timeWork at officeFlexible hours$150k - $160k
...equity firm is seeking a polished and proactive Executive Assistant to support the Founder as the firm opens and scales its new office on the Peninsula. This is an exciting... ...complex calendar management and scheduling Coordinate detailed domestic and international travel...Work at officeRemote workFlexible hoursShift work- ...About the Role We’re looking for an exceptional Executive Assistant and Office Manager who thrives in fast‑paced, high‑ambiguity environments. You... ...environment that helps the team do their best work Coordinate team events, off‑sites, and culture moments People & Operations...Work at office
$150k - $175k
...innovative technology company, is seeking a polished, proactive Executive Assistant / Office Manager to support a small group of senior executives... ...multiple senior executives across various time zone s.Coordinate internal and external meetings, conference rooms, and meeting...Work at officeFlexible hours3 days per week$175k
...A private family in Los Altos is seeking an experienced Executive Personal Assistant to serve as a trusted partner in managing the family's personal... ...seamless execution across family logistics, travel coordination, scheduling, and special projects. Key Responsibilities Manage...Flexible hours- ...following a major funding round. About The Role We’re hiring an Executive Operations Lead to build and run the operating system for our... ...approvals Establish clean rhythms for board and investor coordination Long-Term Impact - 12+ Months: Build a scalable executive operations...Immediate startFlexible hours
- ...Responsibilities: Manage calendars; schedule and coordinate meetings, and appointments Serve as... ...; ensure accurate recordkeeping Assist with meeting logistics (in person and... ...follow-up actions Monitor and order office supplies; coordinate equipment...Contract workWork at office
$90k - $160k
...goal of enabling human life on Mars. EXECUTIVE ASSISTANT (STARLINK) Starlink is revolutionizing... ..., you will manage complex schedules, coordinate cross-functional initiatives, and enable... ...5+ years of experience with Microsoft Office applications and project management...Permanent employmentTemporary workWork at officeWeekend work
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