Office Assistant

Job Description

Job Description

Location: Westborough, MA (On-site)
Pay: $22/hour
Schedule: Monday-Friday, 8:00 AM-4:30 PM or 8:30 AM-5:00 PM

We are seeking a detail-oriented HR Administrative Assistant to support our Human Resources team with employee records, onboarding administration, and general office support. This is a great opportunity for someone with administrative or office assistant experience who is looking to grow into Human Resources - previous HR experience is not required .

The ideal candidate is organized, accurate, customer-service focused, and comfortable working with confidential employee information in a fast-paced office environment.

• Update and maintain employee records using HR systems (Ultipro and PeopleMatter)
• Process personnel changes including rehires, transfers, promotions, demotions, and pay rate updates
• Organize, prepare, and scan employee documents into electronic personnel files
• Review employee documentation, including I-9 forms, for accuracy and compliance
• Research employee record discrepancies using electronic filing systems
• Assist with light onboarding and new hire administrative tasks
• Support HR with department projects and administrative assignments
• Order office and department supplies as needed
• Assist with mail distribution, phone triage, and general office support
• Communicate with managers and supervisors regarding employee records and HR documentation

• High school diploma required; Associate's degree or some college preferred
• At least 1 year of office, administrative, customer service, or office assistant experience
• Strong data entry and organizational skills
• Comfortable working with confidential information
• Basic Microsoft Word and Excel skills
• Excellent communication and customer service skills
• Strong attention to detail and ability to prioritize multiple tasks

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