Administrative Officer

Summary This Administrative Officer position is located within the Supply Chain Management service of the Oklahoma City VA Health Care System. The incumbent oversees administrative responsibilities, accountability, timekeeping, and oversight for the Logistics programs and service line activities. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement – 07/13/2026. Time‑In‑Grade Requirement: Applicants who are current Federal employees and have held a GS grade at any time in the past 52 weeks must also meet the time‑in‑grade requirements by the closing date of this announcement. For a GS‑09 position you must have served 52 weeks at the GS‑07. The grade may have been in any occupation but must have been held in the Federal service. An SF‑50 that shows your time‑in‑grade eligibility must be submitted with your application materials. If the most recent SF‑50 has an effective date within the past year, it may not clearly demonstrate you possess one‑year time‑in‑grade – as required by the announcement. In this instance you must provide an additional SF‑50 that clearly demonstrates one‑year time‑in‑grade. Note: Time‑In‑Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Applicants may qualify based on: Specialized Experience: One year of specialized experience equivalent to at least the next lower grade GS‑07 in the normal line of progression. Examples include coordinating and monitoring administrative services, managing budget activities, assisting with contracting, managing procurement, assisting with HR functions such as recruitment, time‑keeping, position classification, performance, training, preparing letters, reports, and presentations, retaining procurement records and reconciliations, making space utilization recommendations. Applicants wishing to receive credit must clearly indicate the nature of their duties, responsibilities, and number of hours per week. Education: A master’s or equivalent graduate degree or two full years of progressively higher‑level graduate education leading to such a degree or LL.B. (if related to the position). Combination: A combination of specialized experience and education beyond one year of graduate level education (e.g., six months of specialized experience and eighteen months of graduate education). TRANSCRIPT REQUIRED AT THE TIME OF APPLICATION. For more information on qualification standards, please visit the United States Office of Personnel Management website: Duties Administrative Management: provides overall administrative management for the service interprets administrative policies – develops local policies and defines administrative requirements provides advice to supervisors monitors performance and suspense actions monitors training completion and accomplishments of all staff coordinates security clearances and access for visitors and contractors as necessary Human Resources/Personnel Management: oversees all aspects of human resources requirements provides advice pertaining to procedures, laws, regulations, and policies dealing with recruitment, employee/labor relations, training, and other human resource functions prepares and reviews position descriptions to ensure accuracy and adequacy tracks current and projected personnel actions completes and reviews reports and identifies deficiencies or discrepancies ensures performance ratings are completed and submitted accordingly Budget/Fiscal: manages budget formulation and execution for a changing budget of administrative expenses serves as a purchase card holder and approving official for equipment and commodities procured prepares budget estimates and identifies changes as needed Space Planning – Property Management – Procurement and Supply Administration: acts as the Contracting Officer Representative for multiple short and long term service contracts prepares procurement requests and evaluates proposals for work maintains records establishes and oversees procedures for the receipt, review, and follow up on requisitions for purchases responsible for space request and coordinates movements with other offices when necessary ensures the service is adequately stocked with office supplies Problem Solving: determines accuracy and relevance of information – generates and evaluates alternatives and outcomes and makes recommendations Information Management: gathers information – organizes and maintains information or information management systems Work Schedule: Monday – Friday, 07:30 – 16:00 (This is not a virtual position) Position Description/PD#: Administrative Officer/PD99842S (Relocation/Recruitment Incentives: Not Authorized; Critical Skills Incentive (CSI): Not Approved; Permanent Change of Station (PCS): Not Authorized) #J-18808-Ljbffr