HR Administrator

Job Description

Job Description

The HR Administrator supports the day-to-day administrative, compliance, and office functions. This role manages employee recordkeeping, new hire documentation, benefits enrollment paperwork, and HR software administration, while also providing light office support to keep daily operations running smoothly. The ideal candidate is detail-oriented, discreet, and comfortable balancing structured HR compliance work with hands-on office tasks.

Key Responsibilities

• Maintain accurate, organized employee files and records in compliance with company policy and applicable regulations

• Prepare new hire documentation, offer letters, and orientation materials

• Coordinate background checks and drug screenings for new hires

• Submit and process benefits enrollment and change documentation with carriers and vendors

• Set up, configure, and maintain HR software/HRIS platforms and user accounts

• Support payroll and financial recordkeeping tasks in QuickBooks

• Answer phones, greet visitors, and manage front-office duties as needed

• Assist with stocking office and break room supplies

• Help plan and prepare for company events (team gatherings, training days, recruiting events)

• Handle sensitive employee and company information with discretion and confidentiality

Qualifications

• 3–5 years of experience in an HR administrative or office administration role

• Experience maintaining employee records and personnel files

• Familiarity with new hire onboarding processes, including background check/drug screen coordination

• Experience with benefits administration documentation

• Working knowledge of QuickBooks

• Proficiency setting up and managing HR software/HRIS systems

• Strong written and verbal communication skills

• High level of discretion and ability to handle confidential information

Preferred Qualifications

• Experience in a small business or multi-function office environment where HR is combined with general admin duties

• Familiarity with employment compliance basics (I-9, background check regulations)

• Event planning or coordination experience