Administrative Assistant

About Our Client: Addison Group is partnering with a national nonprofit organization seeking part-time administrative support.

Job Title : Administrative Assistant (Part-Time)

Location (city, state): Rosemont, IL

Hours : 8-4:30 pm Monday-Wednesday

Industry : Non Profit

Pay : $22–$24/hr (based on experience)

Benefits : This position is eligible for medical, dental, vision, and 401(k).

Job Description: This role supports daily office operations and provides front-line administrative assistance to staff, visitors, and external contacts. The position is part-time (25–30 hours per week) and is ideal for someone who enjoys a variety of administrative tasks in a professional office environment.

Key Responsibilities:

• Greet and assist visitors, clients, and vendors in a professional manner
• Answer, screen, and route incoming calls while documenting messages accurately
• Monitor shared email inbox and respond or redirect inquiries as needed
• Handle general office tasks including filing, scanning, copying, and data entry
• Maintain organization of both electronic and physical records
• Sort, distribute, and process incoming mail and packages; coordinate outgoing shipments
• Track office and breakroom supplies, reorder inventory, and keep common areas organized
• Support scheduling needs including meetings, calendars, and conference room coordination
• Assist with logistics for team meetings including catering and basic event setup
• Help coordinate travel-related arrangements such as hotel bookings when needed
• Support expense report tracking and submissions for leadership and committees
• Provide general administrative support across a small office team as needed

Qualifications:

• 2+ years of administrative or office support experience
• Strong customer service and communication skills
• Comfortable working in a professional office environment
• Proficiency in Microsoft Office Suite
• Strong attention to detail and ability to multitask