Executive Assistant

Executive Assistant

As the fastest-growing distributor of restaurant equipment, HVAC and residential appliance parts, we like to do things a little differently. First, you need to understand and demonstrate our Core Values with safety being your first priority. That's key. But we're also looking for unique enthusiasm, high integrity, courage to embrace change…and if you know a few jokes, that puts you on the top of our list!

Do you have a genius-level knowledge of original equipment manufacturer parts? If not, no problem! We're more interested in passionate people with fresh ideas from different backgrounds. That's what keeps us at the top of our game. We're proud that our workplace has been recognized for its growth and innovation on the Inc. 5000 list 15 years in a row and the Crain's Fast 50 list ten times. We are honored to be voted by our Chicagoland team as a Chicago Tribune Top Workplace for the last four years.

If you're ready to roll up your sleeves, go above and beyond and put your ambition to work, all while having some fun, let's chat – Apply Today!

The Job at a Glance

As an Executive Assistant, you will provide confidential, high-level and key administrative support to the Parts Town Unlimited leadership team including the CEO, CFO, and other senior leaders Prioritizing and performing administrative tasks, the Executive Assistant will deliver support including meeting scheduling, travel coordination, and coordinating the collection and distribution of highly sensitive data. This position requires strong organizational skills, detail orientation, reliability, and the ability to appropriately set priorities and manage multiple responsibilities. The Executive Assistant will have access to confidential information and therefore absolute integrity and confidentiality are central to the success of this role. Our ideal candidate has excellent Microsoft Office skills, is proactive in nature, and always one step ahead, and enjoys the challenge of juggling a diverse set of responsibilities within a fast-paced environment. Sounds like you? Let's chat today!

A Typical Day

• Provide administrative support to senior leaders, managing multiple responsibilities and priorities in a fast-paced environment.
• Manage our leaders' demanding schedules, coordinating calendars to resolve any scheduling conflicts.
• Coordinate travel arrangements and itineraries (domestic and international)
• Schedule and coordinate logistics for meetings, including conference room booking, dial-in confirmations, A/V needs, material and presentation preparation and catering.
• Assist in facilitating leadership communications including responding to emails, interacting with internal and external contacts, and creating prioritized projects lists for senior leader tasks.
• Coordinate meetings with our board of directors, including material preparation, onsite and offsite meetings and dinners.
• Prepare expense reports for multiple senior leaders.
• Distribute reports, data, and other information as directed.
• Work seamlessly with internal team members including fellow administrative team members, providing back-up and overflow support to other assistants and functions as needed.
• Order lunch for members of the leadership team upon request.
• Assist with company event coordinate as needed.
• Handle assorted personal requests of executives as needed.
• Assist with any other projects, inquiries, etc., as needed.

To Land This Opportunity

• You have 3–5 years of experience as an administrative or executive assistant to senior-level management, preferably in a high-growth organization.
• You don't sweat under pressure and demonstrate integrity while handling confidential information.
• You have strong organizational and administrative skills, able to manage multiple priorities at once with high attention to detail.
• You are an excellent self-starter who likes to self-manage your workload, multi-task, and prioritize things in a fast-paced environment.
• You demonstrate resourcefulness, good judgment, and strong problem-solving skills.
• You know MS Office (Word, Excel, and PowerPoint), heck you consider yourself a master!
• You don't have a problem saying no when needed but are always approachable and friendly, and people say you are a legend of professional demeanor!
• You're an all-star communicator and are proficient in English (both written and verbal)
• You have a quality, high speed internet connection at home

About Your Future Team

We're a hard working group who likes to grow and win, while having a bit of fun along the way. While we keep things informal with a casual dress code and friendly way of doing things, we take the success of our team seriously, making sure to recognize every win. At Parts Town, we value transparency and are committed to ensuring our team members feel appreciated and supported. We prioritize our positive workplace culture where collaboration, growth, and work-life balance are celebrated. The salary range for this role is $80,850.13 to $119,748.30 annually ($38.87 to $57.57 per hour) which is based on including but not limited to qualifications, experience, and geographical location. Parts Town is a pay for performance-company. In addition to base pay, some roles offer a profit-sharing program, and an annual bonus depending on the role. Our comprehensive benefits package includes health, dental and vision insurance, 401(k) with match, employee assistance programs, paid time off, paid sick time off, paid holidays, paid parental leave, and professional development opportunities. Parts Town welcomes diversity and as an equal opportunity employer all qualified applicants will be considered regardless of race, religion, color, national origin, sex, age, sexual orientation, gender identity, disability or protected veteran status.