Project Coordinator

Job Description

Job Description

Construction Project Coordinator - Job Description

The Project Coordinator supports the planning, coordination, documentation, financial tracking, and execution of commercial waterproofing and building restoration projects. This role works closely with project managers, operations, and accounting teams to keep projects organized, financially accurate, and on schedule from startup through closeout. The position is ideal for a construction professional who understands field operations, enjoys a fast-paced environment, and wants exposure to complex facade restoration, waterproofing, and exterior envelope work on high-end, high-rise structures.

• Coordinate daily administrative and operational needs for waterproofing and restoration projects.
• Support PMs with project startup (files, schedules, budgets, documentation).
• Track schedules, manpower, materials, and project closeout to maintain performance.
• Communicate with GCs, owners, consultants, vendors, subs, and internal teams.
• Monitor milestones, deadlines, approvals, and action items; provide updates.
• Identify and escalate project issues early to PM/Operations Manager.
• Maintain accurate project data (contracts, change orders, billing, costs, margins).
• Assist with WIP/PDP reporting, cost tracking, and monthly financial updates.
• Review labor, material, and subcontractor costs against budgets; track variances.
• Support billing, cost coding, and financial closeout processes.
• Manage contracts, submittals, RFIs, and closeout documentation.
• Ensure field teams have current drawings, specs, and required project info.
• Coordinate procurement, deliveries, inspections, and site logistics.
• Track and process change orders, invoices, and subcontractor records.
• Support project closeout, compliance documentation, and recordkeeping.

• 5+ years in construction coordination or specialty contracting (waterproofing, façade, roofing, restoration).
• Experience with WIP, PDP, job costing, forecasting, and project financials.
• Strong knowledge of construction administration (submittals, RFIs, COs, POs, billing, closeout).
• Ability to read drawings, specs, scopes, and contract documents.
• Proficiency in Excel (financial tracking/formulas) and Microsoft Office.
• Experience with AIA billing and subcontractor onboarding (W9, COI).
• Strong organization, communication, follow-up, and multitasking skills.
• Familiarity with percentage-of-completion accounting and basic GAAP principles.
• Experience with high-rise or exterior envelope restoration projects.
• Comfort working in compliance-heavy environments (safety, documentation, regulations).
• Analytical mindset for cost review, variance tracking, and profitability analysis.
• Desire for growth in specialty construction with field exposure and technical projects.

This is a Permanent position based out of Freehold, NJ.

The pay range for this position is $70000.00 - $85000.00/yr.

Health & Insurance Medical insurance Dental insurance Vision insurance Life insurance Financial / Retirement 401(k) plan (with some level of matching) Time Off PTO (vacation time) Paid holidays Professional Support Training & development programs Ongoing field safety training

This is a fully onsite position in Freehold,NJ.

This position is anticipated to close on Jul 23, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.