Executive Assistant I

• Location: Bellevue, Washington
• Type: Contract
• Job #105002

Job Title:


Executive Assistant I


Location:


Bellevue, Washington


Job Type:


Full-time, On-Going Contract, W2


Schedule:


Monday - Friday, Onsite


Pay Range:


$30.00 per hour


Job Description:

About the Role


We are seeking a highly motivated and customer-obsessed Executive Assistant to support two Directors. This role requires strong focus and execution and will be responsible for a high volume of tasks, including complex calendar management and scheduling, prioritizing amidst a high volume of information and requests, managing travel and expenses, and providing administrative support functions.


The Executive Assistant will also manage multiple tasks and action items, including documentation, follow-up, and preparation for the Directors, ensuring appropriate and timely action on deliverables.


Roles & Responsibilities

• Manage complex calendar scheduling for two Directors

• Effectively prioritize competing requests and changing priorities

• Monitor and track Director meetings, priorities, and emails

• Act as proxy when necessary

• Coordinate domestic and international travel arrangements

• Manage expense reporting and reimbursement processes

• Provide administrative support to senior leadership

• Manage documentation, meeting preparation, and follow-up activities

• Track deliverables and ensure timely completion of action items

• Coordinate with internal and external stakeholders while maintaining professionalism and discretion

Requirements

• 2-3 years of experience supporting senior management, including Directors, VPs, SVPs, or CEOs

• Ability to complete a high volume of tasks and projects with little to no guidance

• Impeccable attention to detail

• Ability to make smart and timely decisions

• Ability to react with appropriate urgency to situations requiring quick response or turnaround

• Exceptional verbal and written communication skills

• Ability to switch priorities quickly in a fast-paced environment

• High level of integrity and discretion when handling confidential information

• Professionalism when working with senior professionals inside and outside the organization

• Experience managing multiple priorities and tight deadlines

Top Skills

• Strong working knowledge of Microsoft Office and Outlook tools.

• Has calendar management exp, exp with expense reports, experience with meeting with directors/leaders.

• Has booked travel tickets- domestic/international, able to work in different time zones (Global Team)

Additional Skills

• Microsoft Office Suite

• Microsoft Outlook

• Complex Calendar Management

• Meeting Scheduling

• Executive Support

• Travel Coordination

• Expense Reporting

• Administrative Support

• Stakeholder Coordination

• Organization & Prioritization

• Written & Verbal Communication

• Attention to Detail

Education

• Bachelor's Degree preferred, but not required.

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