Accounts Payable Specialist

Job Description

We are seeking an experienced Accounts Payable (AP) Specialist to support a fast-paced accounting department managing active construction-in-progress (CIP) projects at both the development and general contractor levels. This role is ideal for a detail-driven AP professional who thrives in a deadline-oriented environment and excels at vendor communication, invoice accuracy, and job-cost accounting. The AP Specialist is responsible for processing high-volume construction invoices, reconciling vendor accounts, preparing payment packages, maintaining accurate records, and supporting project teams with CIP-related financial documentation. The ideal candidate brings strong organizational skills, urgency in communication, and a commitment to accurate, compliant accounting practices. Our client offers competitive compensation, comprehensive health benefits, retirement savings with employer contributions, and generous paid time off to support work-life balance. Employees enjoy a supportive, driven culture with ongoing training, career development opportunities, and the stability of a respected industry leader.

• Location: Rocklin CA
• Pay: $34.60 - 37.00/ Hours (DOE) plus annual bonus.
• 100% onsite

Key Responsibilities

• Process and review high-volume construction invoices, ensuring accurate job-cost allocation, proper documentation, and timely payment through established approval workflows.
• Maintain vendor records, manage AP inbox and mail, and resolve invoice or payment discrepancies by communicating promptly with vendors, subcontractors, and internal teams.
• Prepare and track lien releases, coordinate check distribution, and support project needs including utility account transitions and reimbursement package preparation.
• Generate reports, maintain tracking logs, and manage organized digital and physical filing systems while providing documentation for audits and financial reviews.
• Support draw processes by assembling backup, attaching payment confirmations, and ensuring compliance with company standards and funding requirements.
• Assist with AP automation initiatives, system improvements, and additional accounting tasks to ensure accurate, efficient, and compliant financial operations.

Skills & Qualifications

• Two years of accounts payable or related accounting experience, with an associate degree or equivalent work background; construction experience preferred.
• Strong understanding of accounting principles, general ledger activity, and job-cost subledger reconciliation, with the ability to calculate and verify financial data accurately.
• Proficiency with accounting and job-costing systems along with solid Microsoft Office skills (Excel, Word, Outlook).
• Ability to interpret and analyze documents such as loan agreements, partnership agreements, and procedural manuals, and prepare clear, professional reports and correspondence.
• Excellent communication skills with the ability to interact professionally with vendors, stakeholders, and internal teams while maintaining a high level of customer service.
• Strong reasoning, organization, and time-management abilities, including the capacity to follow established procedures, work efficiently under pressure, and meet strict deadlines.