Executive Assistant

Success Matcher Recruitment

Job Description

Success Matcher Recruitment is partnering with a fast-growing law firm to find a tech-savvy Executive Assistant to act as the right-hand support to their Managing Partner. In this high-impact role, you will manage both professional and personal administrative needs while leveraging modern tools and AI technology to streamline operations. The ideal candidate thrives in a vibrant team environment, takes pride in the EA career path, and is eager to grow into future operations or Chief of Staff opportunities within the firm.

Key Responsibilities

Executive Support: Triage, prioritize, and manage the Managing Partner’s inbox, daily calendar, and high-level correspondence.
Travel & Logistics: Organize all aspects of business and personal travel, including detailed itineraries, bookings, and logistical arrangements.
Personal Support: Assist with day-to-day personal affairs, expense management, gift selection/coordination, and serve as a trusted liaison with outside service providers.
Workflow & Tech Innovation: Utilize modern software and AI tools (such as Claude and Harvey AI) to build automated workflows and solve organizational challenges across the firm.
Office Operations & Management: Oversee daily office errands, manage supply and grocery stock across two office locations, handle incoming/outgoing package deliveries, and retrieve daily lunch orders from the building lobby.
Cross-Functional Collaboration: Partner closely with the Director of Operations/COO on firm-wide administrative and operational projects.

Key Requirements

Experience: 7+ years of dedicated Executive Assistant experience supporting senior leaders, partners, or executives.
Tech-Forward Mindset: Proficiency in Microsoft Suite and hands-on experience with project management and AI tools (e.g., Asana, Claude, Harvey AI, WisprFlow).
On-Site Presence: Must be able to work on-site 5 days a week.
Work Authorization: Must be legally authorized to work in the U.S. without current or future sponsorship.

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Vacancy posted 2 days ago

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