Bookkeeper / Secretary

Bookkeeper

Under limited supervision, performs various routine-to-complex secretarial, bookkeeping and clerical work to ensure efficient and effective office operations. Helps supervisor, co-workers, students and the public as required. Reports to the Principal or other assigned administrator.

Assists supervisor and other department staff by performing a variety of secretarial and clerical duties, which may include but are not limited to composing routine reports and correspondence, preparing reports and correspondence from dictation, researching and compiling data, maintaining inventory of office supplies and equipment, scheduling meetings and maintaining calendars, maintaining computer record-keeping operations, establishing and maintaining filing systems, making travel arrangements, etc.

Attends meetings as required; records, transcribes, prepares and distributes meeting minutes; prepares meeting agendas.

Prepares, types, copies, files, transmits and/or mails various routine and confidential letters of correspondence, forms, records and reports.

Performs routine clerical duties as necessary, including copying and filing documents, collating materials, faxing information, maintaining logs and mailing lists, processing mail, ordering supplies, etc.

Answers the telephone; provides accurate information to callers and/or forwards calls to appropriate staff person. Greets office visitors and performs customer/public service duties as required.

Procures, controls and monitors school supplies and equipment; maintains central supply room.

May perform various other bookkeeping duties, including but not limited to assisting with budget preparation, maintaining accounts receivable/payable, preparing financial reports, processing invoices and requisitions, processing reimbursement requests, collecting and depositing various fees and funds, balancing accounts, maintaining fixed asset records, processing Worker's Compensation claims, etc.

Performs computer data entry to record and retrieve information; generates computer reports as required.

Registers new students.

Maintains student and teacher records with completeness, accuracy and confidentiality.

Arranges for substitute teachers as needed.

Makes daily announcements over public address systems.

May coordinate with vendors for school pictures, identification cards, and other special projects or opportunities.

Responds to inquiries and requests for assistance from school personnel, parents, other districts and agencies, and the public.

May provide instruction and leadership to office assistants, student helpers and others as assigned.

Receives, reviews, prepares and/or processes various documents, which may include school records, student records, teacher records, invoices, inventory records, spreadsheets, deposit slips, attendance records, work orders, budget documents, requisitions and other procurement documents, schedules, newsletters, meeting agendas and minutes, various reports, various logs and lists, various forms, memos, correspondence, etc.

Operates and maintains a variety of equipment, which may include a computer, printer, scanner, typewriter, copier, fax machine, telephone, two-way radio, laminating machine, security equipment, audio-visual equipment, calculator, folding machine, postage machine, etc.; uses clerical, computer and bookkeeping supplies; uses first aid and other health room supplies.

Interacts and communicates with a variety of individuals and groups, which may include the immediate supervisor, other District administrators and staff, school personnel, students, parents/guardians, sales representatives, various outside organizations and professionals, and the public.

Assists with routine health room duties as required; calls parents/guardians regarding student health as necessary.

Monitors students in cafeteria and during other activities as requested.

Signs students in / out.

Assists with special meetings, projects, programs and events as requested.

Runs errands as requested.

May perform special duties as related to assigned school.

Maintains clean and orderly work areas.

Performs related duties as required.

Requires associate's degree, vocational technical degree or specialized training that is equivalent to satisfactory completion of two years of college education with emphasis in secretarial science or related field, supplemented by one to two years of responsible secretarial experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Must be able to type with speed and accuracy. Must possess a valid state driver's license.